Bilingual Office Manager

Procon Inc; Rocky Mount (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Procon Inc is seeking an Office Manager to oversee the day-to-day operations of our Rocky Mount, NC office. The role requires organization, strong communication, and the ability to juggle multiple tasks while maintaining professionalism. You will support HR activities, onboarding, document handling, and coordination with project teams.

Bilingual English/Spanish is preferred, with occasional travel and adherence to safety policies. Procon Inc values integrity, reliability, and teamwork.

Qualifications

• Proven experience in office management or administration.
• Ability to prioritize tasks and manage time efficiently.
• Excellent communication and interpersonal abilities.
• Bilingual in English and Spanish preferred.
• Notary certification or willingness to obtain.
• Proficient in Microsoft Office Suite and Google Workspace.
• Maintain confidentiality and professionalism.
• Knowledge of OSHA 10 and first aid/CPR.

Responsibilities

• Open and close the office at designated times (7:30 am – 4:30 pm).
• Coordinate office maintenance and upkeep through cleaning schedules, stocking supplies, and communicating needs or issues with the appropriate parties.
• Lifting and carrying supplies (5-50 lbs.) for storage required, sitting and standing, climbing stairs, and computer work (typing, reading).
• Notify attendees and lead employees in daily Stretch & Flex.
• Provide HR Support as required by regional location.
• Assist applicants and communicate with appropriate parties; bi-lingual (Spanish speaking) skills.
• Coordinate and support employee onboarding, including paperwork, pre-employment screening, workplace setup, and device/tool assignment.
• Assist with HR functions and assigned duties, such as employee relations, record-keeping, and support.
• Support Office Meetings and Employee Events through scheduling, set up and clean up as maybe needed.
• Assist Project Teams as needed, including signing pay applications, time review for assigned manpower, and reporting.
• Provide general administrative support as needed, including document preparation and data entry.
• Follow all policies and procedures as set forth in the Employee Handbook and Corporate Safety Program.
• Behave in a manner that aligns with Procon’s Vision, Mission & Values

Skills

Office management

Time management

Communication

Microsoft Office

Bilingual Spanish

Confidentiality

Notary certification

OSHA 10

First Aid/CPR

Tools

Google Workspace

Job description

The Office Manager is responsible for managing our office in an efficient manner to support operational objectives. To be successful in the role, a person must have proven professional experience, be adaptable, detail-oriented, capable of juggling multiple tasks, as well as a high level of Integrity, Humility, Friendliness, Excellence, Timeliness, and Professionalism. This is primarily an office-based role with occasional travel required.

Essential Job Functions, Core Duties and Responsibilities:

• Open and close the office at designated times (7:30 am – 4:30 pm)
• Coordinate office maintenance and upkeep through cleaning schedules, stocking supplies, and communicating needs or issues with the appropriate parties
• Lifting and carrying supplies (5-50 lbs.) for storage required, sitting and standing, climbing stairs, and computer work (typing, reading, etc.)
• Notify attendees and lead employees in daily Stretch & Flex
• Provide HR Support as required by regional location
• Assist applicants and communicate with appropriate parties; bi-lingual (Spanish speaking) skills
• Coordinate and support employee onboarding, including paperwork, pre-employment screening, workplace setup, and device/tool assignment
• Assist with HR functions and assigned duties, such as employee relations, record-keeping, and support
• Support Office Meetings and Employee Events through scheduling, set up and clean up as maybe needed
• Assist Project Teams as needed, including signing pay applications, time review for assigned manpower, and reporting
• Provide general administrative support as needed, including document preparation and data entry
• Follow all policies and procedures as set forth in the Employee Handbook and Corporate Safety Program
• Behave in a manner that aligns with Procon’s Vision, Mission & Values

Qualifications, Competencies, and Skills:

• Proven working experience in office management or administration
• Ability to prioritize tasks and manage time efficiently
• Excellent communication and interpersonal abilities
• Proficient in Microsoft Office Suite, Google Workspace, and other computer platforms
• Ability to handle sensitive information with confidentiality, discretion, and professionalism
• Notary certification (or willingness to obtain)
• Adaptability and flexibility
• OSHA 10 and First Aid/CPR
• Strong verbal and written communication skills in both English and Spanish (as required by regional location)

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change as the needs of the company are evaluated.