Administrative Assistant

Kelly Services; Kirkwood (MO); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Telemedicine

Retirement savings plan

Transit spending account

Paid holidays

Paid sick leave

Job summary

Kelly Services is seeking an Administrative Assistant for a premier manufacturing client in Saint Louis, MO. The role supports daily office operations, calendar management, onboarding, and cross-team coordination.

You’ll use SAP reporting tools and MS Office, with opportunities to work with global and regional teams. Excellent communication and confidentiality are essential in this onsite position.

Qualifications

• Have a high school diploma/GED and at least two years of experience in administrative support within a business environment.
• Possess excellent computer skills, including proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SAP, and SharePoint.
• Demonstrate strong communication, organizational, and interpersonal skills.
• Can multi-task and manage tight deadlines with attention to detail and follow-up.
• Maintain a professional, mature demeanor with a strong team orientation.
• Are customer-focused and able to interact effectively over the phone and across functions.
• Have reliable transportation and are willing to travel between local office sites (within 2 miles).
• Can use discretion and maintain confidentiality in handling sensitive documents.
• Preferred: Associate or Bachelor’s degree in Business, Marketing, or related field; experience with databases such as Microsoft Access.

Responsibilities

• Managing daily office functions to ensure efficient group operations.
• Independently initiating actions, monitoring processes, and following through to completion.
• Scheduling appointments, maintaining calendars, and overseeing onboarding processes.
• Coordinating and facilitating meetings, MS Teams conferences, and managing logistics for events and travel (domestic and international).
• Monitoring, reconciling, and assisting with fiscal administration for local sites and vendors.
• Processing and tracking invoices and payments for team and site support.
• Establishing and maintaining effective working relationships; serving as the first point of contact for teams.
• Procuring supplies, managing resources, and documenting purchasing card transactions.
• Using SAP reporting tools and various software (Dakota, LMS, Outlook, Microsoft Office, SAP) to update data, produce reports, presentations, and correspondence.
• Managing record retention, contract submission and approval processes.
• Assisting with group projects and providing backup administrative support as needed.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

SAP

SharePoint

MS Teams

Microsoft Office

Data reporting

Education

High school diploma / GED

Associate or Bachelor’s degree preferred

Tools

Dakota

LMS

SAP reporting tools

Job description

Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® comes in. We’re seeking an Administrative Assistant to work at a premier manufacturing client in Saint Louis, MO. Sound good? Take a closer look below. We’re here to help you find something great that works for you—so you won’t miss a moment of what really matters in your life.

Pay Rate: $28.00/hr - Weekly Pay

Shift: 8am-5pm, Monday-Friday

Why you should apply to be Administrative Assistant:

• Competitive pay rate and stable onsite schedule.
• Opportunity to work with a leading organization known for its commitment to excellence.
• Engage in a dynamic work environment with opportunities to support multiple teams.
• Gain valuable experience in office administration and project coordination.
• Work with global and regional teams, broadening your professional network.

What’s a typical day as Administrative Assistant? You’ll be:

• Managing daily office functions to ensure efficient group operations.
• Independently initiating actions, monitoring processes, and following through to completion.
• Scheduling appointments, maintaining calendars, and overseeing onboarding processes.
• Coordinating and facilitating meetings, MS Teams conferences, and managing logistics for events and travel (domestic and international).
• Monitoring, reconciling, and assisting with fiscal administration for local sites and vendors.
• Processing and tracking invoices and payments for team and site support.
• Establishing and maintaining effective working relationships; serving as the first point of contact for teams.
• Procuring supplies, managing resources, and documenting purchasing card transactions.
• Using SAP reporting tools and various software (Dakota, LMS, Outlook, Microsoft Office, SAP) to update data, produce reports, presentations, and correspondence.
• Managing record retention, contract submission and approval processes.
• Assisting with group projects and providing backup administrative support as needed.

This job might be an outstanding fit if you:

• Have a high school diploma/GED and at least two years of experience in administrative support within a business environment.
• Possess excellent computer skills, including proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SAP, and SharePoint.
• Demonstrate strong communication, organizational, and interpersonal skills.
• Can multi-task and manage tight deadlines with attention to detail and follow-up.
• Maintain a professional, mature demeanor with a strong team orientation.
• Are customer-focused and able to interact effectively over the phone and across functions.
• Have reliable transportation and are willing to travel between local office sites (within 2 miles).
• Can use discretion and maintain confidentiality in handling sensitive documents.
• Preferred: Associate or Bachelor’s degree in Business, Marketing, or related field; experience with databases such as Microsoft Access.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affirical Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.