Administrative Assistant – Mental Health Clinic (Flexible Schedule)

The Guidance Center Inc; Leavenworth (KS); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

KPERS retirement

Aflac insurance

Life insurance

LegalShield

ID Theft protection

Paid time off

11 paid holidays

Flexible schedules

Competitive hourly pay

Job summary

The Guidance Center Inc is seeking an Administrative Assistant in Leavenworth, KS. This role supports direct service staff and administrators, performing office opening/closing, phone routing, client intake, and file management. Evenings required 1+ day per week.

Benefits include medical, dental, vision, KPERS retirement, and paid time off with 11 holidays. Flexible scheduling and competitive hourly pay are offered.

Qualifications

• High school education required; some college education preferred.
• Required: one year experience in working with the public in customer service position in a medical office setting.
• We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Responsibilities

• Open and close the office.
• Handle a multi-line phone system and route messages/calls.
• Enter all necessary registration information for persons seeking services into the computer and update as needed.
• Manage client files (new charts, active charts, closed charts; other file-related activities).
• Maintain therapists’ and doctors’ schedules.
• Schedule new clients with appropriate providers considering payer source and client need.
• Set client fees according to agency guidelines.
• Process and record fee payments from persons seeking services.
• Verify insurance coverage and handle insurance questions to maximize reimbursement.
• Process insurance and other 3rd-party billing.

Education

High school education required; some college education preferred.

Job description

The Guidance Center Inc is seeking an Administrative Assistant in Leavenworth, KS. This role supports direct service staff and administrators, performing office opening/closing, phone routing, client intake, and file management. Evenings required 1+ day per week.

Benefits include medical, dental, vision, KPERS retirement, and paid time off with 11 holidays. Flexible scheduling and competitive hourly pay are offered.