Administrative Assistant

The Guidance Center; Bern (KS); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, Vision

KPERS Retirement System

Aflac, Life, Legal Shield, and ID Thef

Paid Time Off and 11 Paid Holidays

Flexible Schedules

Competitive hourly rate $23.41–$25.96

Job summary

The Guidance Center (TGC) is seeking an Administrative Assistant to join our interdisciplinary team in Kansas. This role provides essential administrative support to direct service staff and administrators, handles a multi-line phone system, and manages client registrations, scheduling, and files with attention to payer sources and service access.

Evenings required 1+ day per week; benefits include Medical, Dental, Vision, KPERS Retirement, Life/ID Theft insurance, paid time off and holidays,

Qualifications

• High school education required; some college education preferred.
• One year experience in customer service in a medical office setting.

Responsibilities

• Open and close the office.
• Operate a multi-line phone system and route messages.
• Enter registration information for new clients and update records.
• Maintain client files and case charts.
• Schedule therapists/doctors and coordinate care.
• Set client fees according to agency guidelines and collect payments.
• Verify insurance coverage and assist with reimbursement for services.
• Process insurance and third-party billing.

Skills

Customer service

Phone system proficiency

Scheduling

Education

High school education

Some college

Tools

Scheduling software

Billing software

Insurance verification

Job description

Full-time Description

The Guidance Center (TGC) is the Community Mental Health Center and Certified Behavioral Health Clinic serving Leavenworth, Atchison, and Jefferson counties in Kansas. We provide high-quality care to all individuals, regardless of their financial circumstances. Joining the team at TGC offers you the chance to make a meaningful impact on the most vulnerable members of our community. At our center, we offer a unique combination of counseling, case management, psychosocial, and medication services, all under one roof. We are deeply committed to our clients and are dedicated to implementing a comprehensive model of care.

Administrative Assistant

The Guidance Center (TGC) is currently seeking an Administrative Assistant to be the newest member of our innovative interdisciplinary team. The Administrative Assistant provides administrative support to the direct service staff and administrators in the location to which she/he is assigned and delivers all appropriate administrative and support services to persons seeking services, persons receiving services, and to the public. Evenings required 1+ days per week.

Pay And Benefits

• The opportunity to be part of a holistic and supportive team
• Medical, Dental, Vision
• KPERS Retirement System
• Aflac, Life, Legal Shield, and ID Theft Insurance
• Paid Time Off and 11 Paid Holidays
• Flexible Schedules
• Competitive hourly rate of $23.41 to $25.96; depending upon qualifications.

Primary Duties

• Perform all tasks related to opening and closing the office
• Handle a multi-line phone system, routing messages and calls
• Obtain and enter into the computer all necessary registration information for persons seeking services, update when necessary
• Manage client files (setting up new charts, maintaining active charts, processing closed charts, and all other file-related activities)
• Accurately maintain therapists’ and doctors’ schedules
• Ensure that new persons seeking services are scheduled with appropriate providers (considering payer source, client need, etc.)
• Set client fees according to agency guidelines
• Request, receive and record fee payments from persons seeking services
• Verify insurance coverage and handle insurance-related questions for persons seeking services and therapists to maximize reimbursement for provided services
• Process insurance and other 3rd-party billing

Requirements

QUALIFICATIONS:

Education And Licensure

High school education required; some college education preferred.

Experience

Required: one year experience in working with the public in customer service position in a medical office setting.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary Description $23.41 to $25.96 per hour