Administrative Assistant - Flexible Hours & Front Desk Scheduling

The Guidance Center; Bern (KS); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, Vision

KPERS Retirement System

Aflac, Life, Legal Shield, and ID Thef

Paid Time Off and 11 Paid Holidays

Flexible Schedules

Competitive hourly rate $23.41–$25.96

Job summary

The Guidance Center (TGC) is seeking an Administrative Assistant to join our interdisciplinary team in Kansas. This role provides essential administrative support to direct service staff and administrators, handles a multi-line phone system, and manages client registrations, scheduling, and files with attention to payer sources and service access.

Evenings required 1+ day per week; benefits include Medical, Dental, Vision, KPERS Retirement, Life/ID Theft insurance, paid time off and holidays,

Qualifications

• High school education required; some college education preferred.
• One year experience in customer service in a medical office setting.

Responsibilities

• Open and close the office.
• Operate a multi-line phone system and route messages.
• Enter registration information for new clients and update records.
• Maintain client files and case charts.
• Schedule therapists/doctors and coordinate care.
• Set client fees according to agency guidelines and collect payments.
• Verify insurance coverage and assist with reimbursement for services.
• Process insurance and third-party billing.

Skills

Customer service

Phone system proficiency

Scheduling

Education

High school education

Some college

Tools

Scheduling software

Billing software

Insurance verification

Job description

The Guidance Center (TGC) is seeking an Administrative Assistant to join our interdisciplinary team in Kansas. This role provides essential administrative support to direct service staff and administrators, handles a multi-line phone system, and manages client registrations, scheduling, and files with attention to payer sources and service access.

Evenings required 1+ day per week; benefits include Medical, Dental, Vision, KPERS Retirement, Life/ID Theft insurance, paid time off and holidays,