Administrative Assistant – Medical Simulation Education

Brigham and Women's Hospital; Boston (MA); On-site; USD 25,000 - 33,000; Full time

Job summary

The Brigham and Women's Hospital Administrative Assistant for the STRATUS Center supports the day-to-day operations of a Harvard Medical School affiliated medical simulation center. The role reports to the Senior Program Manager - Education and involves coordinating calendars, onboarding, and general office administration.

Key duties include maintaining directories, assisting in scheduling, supporting accreditation efforts, and tracking expenses.

Qualifications

• Front desk and call handling for STRATUS Center operations.
• Calendar management for courses, meetings, tours, and emails.
• Organize and maintain office information systems and directories.
• Assist Medical Director with scheduling and admin tasks.
• Support onboarding and offboarding processes.
• Maintain assets and front desk areas and monitor supplies.
• Assist with accreditation applications (SSH and others) and donations.
• Track center expenses with Administrative Director.

Responsibilities

• Coordinate with Education and Operation teams to schedule courses.
• Monitor Activity Intake Forms and triage as appropriate.
• Update curriculum and course development in Smartsheet.
• Maintain STRATUS course catalog and curriculum documentation in shared folders.
• Provide evaluation data to instructors and faculty upon request.
• Plan Education Team meetings: scheduling, minutes, and metrics.
• Support Moodle setup: course creation, user profiles, attendance data reconciliation.
• Assist with Arcade simulators: user accounts and orientation; badge access requests.
• Participate in Simulation Review and Curriculum in Development committees.
• Support daily administrative duties across the STRATUS Center.

Skills

Front desk & customer service

Calendar management

Office organization

Scheduling

Email communications

Onboarding/offboarding support

Accreditation support

Donations processing

Budget tracking

Tools

Smartsheet

Moodle

Job description

The Brigham and Women's Hospital Administrative Assistant for the STRATUS Center supports the day-to-day operations of a Harvard Medical School affiliated medical simulation center. The role reports to the Senior Program Manager - Education and involves coordinating calendars, onboarding, and general office administration.

Key duties include maintaining directories, assisting in scheduling, supporting accreditation efforts, and tracking expenses.