Administrative Assistant lll

Direct Staffing Inc; San Ramon (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A staffing agency is seeking an experienced Administrative Assistant in San Ramon, California. The candidate will support the Team Finance Manager and handle various administrative tasks, including document management and data entry. Applicants should have at least 4 years of experience in a corporate setting, and be proficient in Microsoft Word and Excel. Strong verbal and written communication skills are essential as you'll deal with employees and the public. Flexibility and problem-solving abilities are also required.

Qualifications

• Minimum 4 years of Administrative Assistant experience required.
• Experience in a large corporate environment preferred.
• Intermediate to advanced level in Microsoft Word and Excel.

Responsibilities

• Support Team Finance Manager with data pulling.
• Compile office activities records, photocopy, scan, and fax.
• Maintain office supplies and keep conference rooms stocked.

Skills

Administrative Assistant experience

Microsoft Word

Microsoft Excel

WebEx

Outlook

Communication skills

Problem solving skills

Multi-tasking

Job description

Job Requirements

• Requires 4 years min of Administrative Assistant experience.
• Candidate should have experience working in a large corporate environment.
• Should have ability to perform various word processing functions, such as creating, formatting, revising, retrieving, and storing documents MS Office products.
• Must be intermediate to advanced level in Microsoft Word and Excel.
• Working knowledge of WebEx and Outlook.
• Candidate will work in co’s Customer Fund Manager CFM pulling shipment data, financials in database, etc.
• Individual will support Team Finance Manager so working knowledge of data pulling system helpful for candidate.
• Compiling records of office activities plus photocopying, scanning and faxing.
• Preparing and sending outgoing mailings and packages.
• Sending emails plus typing documents and correspondence.
• Checking, entering, updating and maintaining databases.
• Controlling basic accounting functions such as checking invoices and making deposits.
• Monitoring and ordering inventory of office supplies.
• Keeping conference rooms neat stocked with supplies.
• Must be familiar with filing systems.
• Must possess excellent verbal and written communication skills, and must possess problem solving skills with the ability to multi task.
• Deal courteously with employees and the public in person, phone and correspondence.
• Follow basic rules, policies, and procedures of the office.
• Demonstrate flexibility and willingness to adapt to new responsibilities and changes in the work environment.