Administrative Assistant 3

4P Consulting Inc.; Birmingham (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

4P Consulting Inc. is seeking a Staff Accounting Assistant to support the Finance & Corporate Planning team. This role involves providing administrative assistance, scheduling meetings, and coordinating team-building activities to foster a positive work environment. The ideal candidate will have strong organizational skills and a proven ability to enhance team collaboration.

Qualifications

• High School diploma required, Associate degree required, Bachelor's degree preferred.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and familiarity with accounting software.

Responsibilities

• Provide administrative and operational support to financial team members.
• Coordinate travel arrangements and schedule meetings.
• Plan and execute employee engagement activities.

Skills

Communication

Organization

Teamwork

Attention to detail

Education

High School diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Office Suite

Accounting software

Job description

Job Summary

This position is part of the Finance & Corporate Planning team and will be filled at a non-exempt level 4 - 7. The Staff Accounting Assistant plays a key role in providing administrative and operational support to financial team members. This role fosters a positive work environment, builds mutual trust among team members, and aligns the department’s goals with organizational objectives.

Key Responsibilities

• Office Assistance & Support:

  • Schedule meetings, process expense reports, coordinate travel arrangements, and organize team-building and wellness initiatives.
  • Coordinate logistics for employee appreciation, training sessions, events, meetings, and programs, including ordering meals, beverages, and supplies.
  • Set up and manage audio-visual systems for meetings and resolve technical issues.
  • Welcome guests, set up meeting spaces, and manage attendee/speaker communications.
  • Reserve meeting spaces both on and off-site.

• Administrative Tasks:

  • Prepare meeting agendas, record minutes, and track action items.
  • Manage incoming calls, emails, and correspondence.
  • Maintain and organize information files, process paperwork, and oversee office supply inventory.
  • Provide data entry, analysis, and reporting support.

• Team & Employee Engagement:

  • Serve as the wellness coordinator for the financial team.
  • Plan and execute employee team-building activities and wellness programs.
  • Assess the needs and interests of employees to create engaging initiatives.
  • Design team meeting and event flyers.

Job Requirements

Education:

• High School diploma (required).
• Associate degree (required).
• Bachelor’s degree (preferred).

Experience:

• Strong written, oral, and motivational communication skills.
• Proven ability to build rapport and work collaboratively with teams and individuals.
• Experience in organizing, planning, and prioritizing tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software.
• Strong organizational and time-management skills.
• Experience in facilitating and coordinating team events and meetings.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information.

Behaviors:

• Positive and open disposition.
• Demonstrates dependability by meeting deadlines and following through on commitments.
• Team-focused and supportive, solving problems in a positive and effective manner.
• Exhibits effective listening skills and a positive attitude.
• Organized and able to prioritize tasks independently.
• Works effectively with minimal supervision.

Ideal Candidate Profile

The ideal candidate is motivational, engaging, supportive, proactive, and efficient. They will exhibit strong interpersonal skills, maintain confidentiality, and provide expert-level administrative support to ensure the department operates seamlessly and efficiently.