Administrative Assistant: Licensing & Payroll Support

Colonial Security Services; Hillsborough Township (NJ); On-site; USD 25,000 - 36,000; Full time

Job summary

Colonial Security Services is seeking an Administrative Assistant to support daily office operations, payroll, billing and licensing compliance. The ideal candidate will help maintain accurate records, coordinate administrative tasks, and ensure that licenses, permits and required documentation remain organized and up to date.

Responsibilities include answering calls and emails, assisting with weekly payroll and billing, tracking license expirations, renewing applications, and communicating with

Qualifications

• Previous office or administrative experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines, and follow up on outstanding items.
• Ability to maintain accurate records and handle confidential information.
• Experience with business licensing, renewals, regulatory compliance, or security industry licensing is a plus.

Responsibilities

• Answer phone calls, respond to emails, and direct inquiries appropriately.
• Perform general administrative duties and assist with weekly payroll and billing.
• Assist with company licensing, renewals, applications, and required documentation.
• Track license expiration dates and maintain a licensing calendar to ensure timely renewals.
• Communicate with state and local licensing agencies regarding application status, requirements, and outstanding documentation.
• Maintain organized records of company licenses, permits, registrations, and compliance documents.
• Provide administrative support to the HR and operations departments.
• Assist with document preparation, and other office-related tasks as needed.
• Handle confidential company and employee information professionally.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Confidentiality

Tools

Microsoft Office

Job description

Colonial Security Services is seeking an Administrative Assistant to support daily office operations, payroll, billing and licensing compliance. The ideal candidate will help maintain accurate records, coordinate administrative tasks, and ensure that licenses, permits and required documentation remain organized and up to date.

Responsibilities include answering calls and emails, assisting with weekly payroll and billing, tracking license expirations, renewing applications, and communicating with