Administrative Assistant Level I

Xtreme Solutions, Inc.; Washington, Northern (District of Columbia, KY); Hybrid; USD 36,000 - 41,000; Full time

Job summary

Xtreme Solutions, Inc. is seeking an Administrative Assistant to support an executive office in Washington, DC. This non-exempt role operates 8am-4:45pm, Monday through Friday, and reports to the Contract Supervisor.

The position involves handling communications, scheduling, and travel arrangements while maintaining visitor logs and office operations. Essential duties include preparing materials in Word/PowerPoint, managing time and attendance records, processing travel vouchers, and

Qualifications

• High School Diploma is required; an Associate degree is preferred.
• Minimum one year of executive-level support experience.
• At least three years using Microsoft Office suite (Word, PowerPoint, Excel, SharePoint, Outlook).
• Three years of office experience as an Administrative Assistant in an office environment.

Responsibilities

• Prepare written communications using Word, PowerPoint, Publisher, Excel and SharePoint.
• Track and report official time and attendance for federal employees via Time and Attendance Electronic System.
• Assist with travel arrangements using Travel Manager System and complete travel vouchers.
• Answer calls, manage mail, prepare briefing materials and organize calendars and files.
• Liaise with building management and assist with badge processing and new hire orientation.

Skills

Microsoft Word

PowerPoint

Publisher

Excel

SharePoint

Outlook

Education

High School Diploma

Associates Degree Preferred

Tools

Time and Attendance Electronic System

Travel Manager System

Job description

Description

CLASSIFICATION: Non-Exempt

SECURITY CLEARANCE REQUIRED: Secret

GS EQUIVALENT: GS-8 Step 1 $26.22 per hour

LOCATION: 600 19th Street NW, Washington, DC 20006

WORK HOURS/DAYS: 8am-4:45pm/Monday-Friday

REPORT TO: Contract Supervisor

APPLY TO JOB LINK: https://bit.ly/3DmjBCT

DUTIES/TASKS:

• Prepare written communications using a variety of office software, specifically Microsoft Word, Power Point, Publisher, Excel, and SharePoint.
• Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System.
• Assist with travel arrangements using online Travel Manager System, (i.e., airfare, hotel, and rental car) and complete travel vouchers for employee reimbursement.
• Answer incoming calls, manage mail, track memoranda, correspondence and taskers, prepare briefing materials and compile reports; organize, type, collate and file; maintain personnel calendars and appointments, assist with ordering, tracking, receiving inventory.
• Liaise with building management.
• Track and verify Government employee award/recognition payments.
• Utilize Federal personnel rules and regulations.
• Operate office equipment.
• Process employees for badges and assist with new hire orientation and respond to routine questions on policy and procedures.
• Admit and welcome visitors into facility and maintains visitor log-in files.
• Provide support to other projects or tasks as required.

Requirements

EDUCATION/EXPERIENCE REQUIRED:

• High School Diploma (Associates Degree Preferred)
• One (1) year experience supporting at an executive level
• Three (3) years of Microsoft Office Experience (i.e., Word, Power Point, Excel, SharePoint and Outlook).
• Three (3) years of office experience as an Administrative Assistant in office environment

QUALIFICATIONS:

• Ability to adapt to changes in procedures and assignments.
• Ability to establish working relationships at all organizational levels.
• Ability to accurately manage tasks and assignments.
• Ability to disseminate information and/or requests to all office personnel and compile responses.