Administrative Assistant Level I

Xtreme Solutions Inc; Washington (District of Columbia); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Coverage

Paid Time Off

11 Federal Holidays

401(k) with Match

Tuition Reimbursement

Commuter Benefits

Career Development

Job summary

Xtreme Solutions in Washington, DC seeks an Administrative Assistant to float between offices, handle heavy workloads, and escort visitors at the Passport Headquarters building. The role requires strong MS Office skills, the ability to coordinate travel, and support across multiple offices with attention to policy and procedures.

Applicants should have a high school diploma and at least two years of administrative experience, with federal-style timekeeping and document management familiarity.

Qualifications

• Department of Defense secret clearance required.
• Two years of Microsoft Office experience (Word, PowerPoint, Excel, SharePoint and Outlook).
• Two years of office experience as an Administrative Assistant.

Responsibilities

• Prepare written communications using Word, PowerPoint, Publisher, Excel, and SharePoint.
• Track and report time and attendance for federal employees in the office.
• Coordinate travel using Travel Manager System and complete travel vouchers.
• Answer calls, manage mail, organize documents, calendars, and visitor log-in.
• Assist with badges, orientation, and policy/procedure questions; support other tasks as needed.

Skills

Adaptability

Relationship building

Task management

Information dissemination

Education

High School Diploma

Associate/Bachelor preferred

Tools

Microsoft Word

PowerPoint

Publisher

Excel

SharePoint

Job description

Job Description

Job Description

Description:The Administrative Assistants will primarily serve as floaters back filling for Administrative Assistants through the Passport Headquarters building in Washington, DC. This position will also serve as escorts for visitors and assist with heavy workload demands for the various offices.

QUALIFICATIONS

Ability to adapt to changes in procedures and assignments.Ability to establish working relationships at all organizational levels.Ability to accurately manage tasks and assignments.Ability to disseminate information and/or requests to all office personnel and compile responses.

DUTIES/TASKS

Prepare written communications using a variety of office software, specifically Microsoft Word, PowerPoint, Publisher, Excel, and SharePoint.Track and report official time and attendance records for all federal employees within the office through the Time and Attendance Electronic System.Assist with travel arrangements using online Travel Manager System, (i.e., airfare, hotel, and rental car) and complete travel vouchers for employee reimbursement.Answer incoming calls, manage mail, track memoranda, correspondence, and taskers, prepare briefing materials and compile reports; organize, type, collate and file; maintain personnel calendars and appointments, assist with ordering, tracking, receiving inventory.Liaise with building management.Track and verify Government employee award/recognition payments.Utilize Federal personnel rules and regulations.Operate office equipment.Process employees for badges and assist with new hire orientation and respond to routine questions on policy and procedures.Admit and welcome visitors into the facility and maintain visitor log-in files.Provide support to other projects or tasks as required.

Requirements

EDUCATION/EXPERIENCE REQUIRED:Department of Defense secret clearanceHigh School Diploma (Associate’s/Bachelor’s Degree Preferred)Two (2) years of Microsoft Office Experience (i.e., Word, PowerPoint, Excel, SharePoint and Outlook).Two (2) years of office experience as an Administrative Assistant in office environment

Why Xtreme Solutions

At XSI, we're more than just a team; we're a family dedicated to achieving excellence and making a difference. We believe in fostering an environment where innovation, integrity, and satisfaction are not just goals but standards. We offer a competitive salary and an unrivaled benefits package designed to ensure the well-being and growth of our employees:

• Fully Paid Health, Dental, Vision, and Life Insurance
• Short and Long-Term Disability Coverage 100% employer paid
• Generous Paid Sick Time and Vacation Days
• 11 Paid Federal Holidays
• Attractive 401(k) with Company Fund and Match
• Tuition Reimbursement Program
• Commuter Benefits
• Career Development and Continuous Learning Opportunities
• Employee Recognition and Awards

About Xtreme Solutions

XSI is a leading provider of information technology and professional services known for outstanding service delivery in a wide range of professional services engagements around the country. Team XSI continually meets and exceeds customer expectations. We are passionate about our work and making a difference.Our vision is to be the best professional services management company for both our customers and our employees. We need employees that share this vision. Our remarkable employees are the key to our company's incredible success.

Xtreme Solutions is proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive fair consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age or veteran status.