Administrative Assistant Level I

Xtreme Solutions Inc; Washington (District of Columbia); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Fully Paid Health, Dental, Vision, and Life Insurance

Short and Long-Term Disability Coverage 100% employer paid

Generous Paid Sick Time and Vacation Days

11 Paid Federal Holidays

Attractive 401(k) with Company Fund and Match

Tuition Reimbursement Program

Commuter Benefits

Career Development and Continuous Learning Opportunities

Employee Recognition and Awards

Job summary

Xtreme Solutions Inc. in Washington, DC is seeking Administrative Assistants to provide support at the Passport Headquarters. Candidates must have a Department of Defense secret clearance and at least two years of experience with Microsoft Office and as an Administrative Assistant. The position involves a range of responsibilities, including managing communications, attendance tracking, travel arrangements, and office support. Benefits include fully paid health insurance, generous vacation time, a 401(k) plan, and career development opportunities.

Qualifications

• Department of Defense secret clearance required.
• Two years of Microsoft Office experience.
• Two years of experience as an Administrative Assistant.

Responsibilities

• Prepare written communications and reports.
• Track and report official time and attendance.
• Assist with travel arrangements and vouchers.
• Answer incoming calls and manage correspondence.
• Liaise with building management and maintain visitor logs.

Skills

Microsoft Office

Office Administration

Communication Skills

Education

High School Diploma (Associate’s/Bachelor’s Degree Preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Job description

Overview

The Administrative Assistants will primarily serve as floaters back filling for Administrative Assistants through the Passport Headquarters building in Washington, DC. This position will also serve as escorts for visitors and assist with heavy workload demands for the various offices.

Responsibilities

• Prepare written communications using Microsoft Word, PowerPoint, Publisher, Excel, and SharePoint.


• Track and report official time and attendance for all federal employees within the office through the Time and Attendance Electronic System.


• Assist with travel arrangements using the online Travel Manager System (airfare, hotel, and rental car) and complete travel vouchers for employee reimbursement.


• Answer incoming calls, manage mail, track memoranda, correspondence, and taskers; prepare briefing materials and compile reports; organize, type, collate and file; maintain personnel calendars and appointments; assist with ordering and inventory.


• Liaise with building management.


• Track and verify Government employee award/recognition payments.


• Utilize Federal personnel rules and regulations.


• Operate office equipment.


• Process employees for badges and assist with new hire orientation; respond to routine questions on policy and procedures.


• Admit and welcome visitors into the facility and maintain visitor log-in files.


• Provide support to other projects or tasks as required.

Qualifications

• Department of Defense secret clearance


• High School Diploma (Associate’s/Bachelor’s Degree Preferred)


• Two (2) years of Microsoft Office experience (Word, PowerPoint, Excel, SharePoint and Outlook).


• Two (2) years of office experience as an Administrative Assistant in an office environment

Requirements

Education/Experience required as listed above.

Benefits

• Fully Paid Health, Dental, Vision, and Life Insurance


• Short and Long-Term Disability Coverage 100% employer paid


• Generous Paid Sick Time and Vacation Days


• 11 Paid Federal Holidays


• Attractive 401(k) with Company Fund and Match


• Tuition Reimbursement Program


• Commuter Benefits


• Career Development and Continuous Learning Opportunities


• Employee Recognition and Awards

About Xtreme Solutions

XSI is a leading provider of information technology and professional services known for outstanding service delivery in a wide range of professional services engagements around the country. Team XSI continually meets and exceeds customer expectations. We are passionate about our work and making a difference. Our vision is to be the best professional services management company for both our customers and our employees. We need employees that share this vision. Our remarkable employees are the key to our company's incredible success.

Xtreme Solutions is proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive fair consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age or veteran status.