Administrative Assistant Level 1 - per diem

Catholic-Charities-of-Broome-Count; City of Binghamton (NY); On-site; USD 18,000 - 26,000; Part time

Job summary

Catholic Charities of Broome County is seeking an Administrative Support – Level 1 per diem Receptionist. The role is non-exempt with a pay rate of $16.00 per hour.

Responsibilities include greeting visitors, managing a multi-line phone system, maintaining files, and supporting program staff with confidential, office-related tasks. The position requires a high school diploma or GED, with preferred prior office experience and solid computer skills.

Qualifications

• High School diploma or GED is required.
• Office experience is preferred.
• Proficient in Microsoft Office and general computer skills.
• Strong communication and interpersonal abilities.
• Ability to operate a multi-line telephone system and office equipment.
• Organizational and data-entry capabilities.

Responsibilities

• Operate a multi-line phone system following procedures.
• Greet clients and visitors and notify staff.
• Maintain file system and types of correspondence.
• Produce and file program-related documents and reports.
• Maintain accurate records and confidential information.
• Perform mail distribution and general office tasks.
• Provide backup for other staff as needed.
• Participate in staff meetings and training.

Skills

MS Office

Interpersonal skills

Telephone system

Mail distribution

Organizational skills

Data entry

Education

High School diploma/GED

Job description

Catholic Charities of Broome County

Administrative Support – Level 1 per diem Receptionist

FLSA Non-exempt - $16.00/hr.

I. QUALIFICATIONS

A. Education

• High School diploma/GED

B. Experience

• Previous office experience preferred

C. Skills

• Good computer skills with working knowledge of Microsoft Office
• Strong interpersonal and communication skills
• Ability to operate multi-line telephone system and general office equipment
• Sort and distribute mail
• Good organizational skills
• Good data entry skills preferred
• The ability to climb stairs, bend, stoop, sit, stand, reach and lift items weighing 40 lbs. or less.

II. RESPONSIBLE TO:

Program Supervisor

MAJOR FUNCTIONS

• Operate multi line phone system in compliance with procedures and standards
• Greet clients and visitors and notify appropriate staff
• Maintain file system
• Types correspondence, reports, forms, and other program related documents.
• Maintain accurate statistical records, files, directories etc.
• Operate office machines
• Sort and distribute mail
• Provide back up for other support staff as needed
• Responsible for maintaining strict program and client confidentiality
• Participate in staff meetings and training activities.
• Perform other related duties as required.

In compliance with all applicable government laws, rules, regulations and standards and all Catholic Charities Policies and Procedures the duties and responsibilities of this position include but are not limited to the above.

Catholic Charities of Broome County is an equal opportunity employer.

We encourage diversity in the workplace and respect the dignity of each individual.

We prohibit discrimination and harassment against applicants and employees on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.