Administrative Assistant (Legal & Executive Support) – Part-Time

Amerit Consulting; San Jose (CA); On-site; USD 27,552 - 41,328; Part time

Job summary

A consulting firm is seeking a dependable and detail-oriented Part-Time Administrative Assistant to support its Legal and Compliance team in San Jose, CA. This onsite role involves tasks like managing legal and operational mail, handling confidential documents, and assisting with legal order management. Ideal candidates should have prior administrative or legal experience and demonstrate strong organizational and communication skills. The position requires about 10 hours per week, offering flexibility and the opportunity to work in a structured environment.

Qualifications

• Prior experience in an administrative, legal, or executive assistant role preferred.
• Reliable, professional, and self-motivated.
• Ability to learn legal order and case management tools.

Responsibilities

• Open, sort, scan, and digitally distribute incoming legal and operational mail.
• Maintain secure handling of confidential materials.
• Review incoming legal emails and upload files to management tool.
• Enter key details into the legal order management system.
• Maintain accurate and organized legal records.

Skills

Attention to detail

Confidentiality

Organizational skills

Communication skills

Proficiency with Google Workspace

Tools

Google Workspace

JIRA

Litigation management tools

Legal order management tool

Job description

Job Title

Administrative Assistant (Legal & Executive Support) – Part-Time

Location

San Jose, CA (Onsite)

Duration

12+ months

Schedule

• Monday, Tuesday, and Thursday
• Approximately 10 hours per week

Must-Have Requirements

• Prior experience in an administrative, legal, or executive assistant role preferred.
• Strong attention to detail and ability to handle confidential information with discretion.
• Proficiency with scanners, digital filing systems, and Google Workspace.
• Reliable, professional, and self‑motivated.
• Excellent organizational and communication skills.
• Ability to learn or working knowledge of legal order and case management tools, including Safari and JIRA.

Job Description

We are seeking a dependable, detail‑oriented Part‑Time Administrative Assistant to support the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, demonstrates exceptional organizational skills, and can handle sensitive legal and compliance information with discretion. The role plays a key part in maintaining efficient legal operations and day‑to‑day administrative support.

Responsibilities

• Open, sort, scan, and digitally distribute incoming legal and operational mail.
• Maintain secure handling and storage of confidential materials.
• Review incoming legal emails and upload digital files to the legal order management tool.
• Identify and enter key details (e.g., serving party, case number, type of legal order) into the legal order management system.
• Enter and update case details in the litigation management system.
• Maintain accurate and organized legal records.
• Generate and distribute basic reports as needed.
• Prepare, edit, and organize legal or business documents.
• Support ad hoc legal and administrative requests as assigned.

Minimum Qualifications

• Experience supporting administrative or legal operations.
• Strong organizational skills with close attention to detail.
• Ability to manage sensitive information with discretion.

Additional Qualifications

• Familiarity with litigation management or legal order management systems.

Preferred Qualifications

• Experience working in a legal or compliance environment.

Equal Employment Opportunity Statement

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.