Legal Administrative Assistant - PART-TIME

The Planet Group; San Jose (CA); On-site; USD 27,552 - 41,328; Part time

Job summary

A leading administrative services company is seeking a dependable Part-Time Administrative Assistant for the Legal and Compliance team. This onsite role involves handling sensitive information, managing mail, and supporting legal operations. Candidates should have a strong attention to detail and proficiency in Google Workspace. Previous experience in an administrative or legal role is preferred.

Qualifications

• Strong attention to detail and ability to handle confidential information with discretion.
• Proficient in using scanners and digital filing systems.
• Previous experience in an administrative, legal, or executive assistant role.

Responsibilities

• Mail Management: Open and sort incoming legal and operational mail.
• Distribute mail to appropriate team members or systems.
• Maintain secure handling and storage of sensitive materials.
• Review incoming legal emails and upload files to our legal order management tool.
• Identify key information and enter into the legal order management tool.

Skills

Attention to detail

Confidentiality

Proficient in Google Workspace

Tools

JIRA

Safari

Job description

Overview

LegalAdministrative Assistant — 12-Month Contract — Part-time (10 hours)

Onsite: Monday, Tuesday, and Thursday

Must Haves:

• Strong attention to detail and ability to handle confidential information with discretion
• Proficient in using scanners, digital filing systems, and Google Workspace
• Previous experience in an administrative, legal, or executive assistant role

Preferred:

• Knowledge of case and legal order management tools Safari and JIRA

Job Summary/Description

Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.

Responsibilities

• Mail Management (Primary): Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week)
• Digitally distribute mail to the appropriate team members or systems
• Maintain secure handling and storage of sensitive or confidential materials
• Review incoming legal emails and upload digital files to our legal order management tool
• Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool
• Litigation Tool: Enter and update case information in our litigation management system
• Assist with organizing and maintaining accurate legal records
• Generate and distribute basic reports as needed
• Prepare, edit, and organize legal or business documents
• Help with ad hoc legal requests

Qualifications

• Strong attention to detail and ability to handle confidential information with discretion
• Proficient in using scanners, digital filing systems, and Google Workspace
• Previous experience in an administrative, legal, or executive assistant role
• Knowledge of case and legal order management tools Safari and JIRA (preferred)

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