Administrative Assistant - Legal and Compliance

Sueki Solutions; San Jose (CA); On-site; USD 27,552 - 41,328; Part time

Job summary

A legal and compliance consulting firm is seeking a dependable Part-Time Administrative Assistant to support legal operations in San Jose, CA. The role includes managing incoming legal mail, maintaining confidentiality, and assisting with document preparation. Ideal candidates will have prior experience in administrative roles and excellent attention to detail. This position is primarily onsite, requiring 10 hours of work per week, specifically on Monday, Tuesday, and Thursday.

Qualifications

• Previous experience in an administrative, legal, or executive assistant role preferred.
• Strong attention to detail and ability to handle confidential information with discretion.
• Proficiency in using scanners and digital filing systems.

Responsibilities

• Open, sort, and scan incoming legal and operational mail.
• Digitally distribute mail to team members.
• Maintain secure handling of sensitive materials.
• Review incoming legal emails and upload files to the management tool.

Skills

Attention to detail

Organizational skills

Communication skills

Reliability

Self-motivated

Tools

Google Workspace

Digital filing systems

Scanners

JIRA

Job description

Administrative Assistant - Legal and Compliance

Overview

Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role thrives in a structured environment, requires high organization, and demands discretion with confidential information. The assistant will support legal operations and day-to-day administrative efficiency.

Responsibilities

• Open, sort, and scan incoming legal and operational mail (approximately 4–5 hours per week).
• Digitally distribute mail to the appropriate team members or systems.
• Maintain secure handling and storage of sensitive or confidential materials.
• Review incoming legal emails and upload digital files to the litigation or order management tool.
• Identify key information (e.g., party name, case number, type of legal order) and enter this into the legal order management tool.
• Enter and update case information in the litigation management system and assist with organizing and maintaining legal records.
• Generate and distribute basic reports as needed.

Legal Administrative Support

• Prepare, edit, and organize legal or business documents.
• Assist with ad hoc legal requests.

Qualifications

• Previous experience in an administrative, legal, or executive assistant role preferred.
• Strong attention to detail and ability to handle confidential information with discretion.
• Proficient in using scanners, digital filing systems, and Google Workspace.
• Reliable, professional, and self-motivated.
• Excellent organizational and communication skills.
• Ability to learn or knowledge of case and legal order management tools (e.g., Safari and JIRA).

Notes From Hiring Manager

• Schedule: Monday, Tuesday, and Thursday
• Hours: 10 hours/week, onsite in San Jose, CA (Hybrid not applicable – primarily onsite)

Key Focus Areas

• Mail management – opening, sorting, scanning, and securely distributing incoming legal/operational mail (4–5 hours/week).
• Reviewing incoming legal emails and uploading digital files to the legal order management tool.
• Data entry for the litigation management system – entering case details, maintaining records, and generating reports.
• Legal administrative support – preparing/editing documents and handling ad hoc requests.

Confidentiality

• Must handle sensitive legal and compliance information with discretion.

Required Skills/Tools

• Experience in administrative, legal, or executive assistant roles preferred.
• Proficiency in scanners, digital filing systems, and Google Workspace.
• Strong attention to detail, organizational skills, and reliability.

Seniority level

• Mid-Senior level

Employment type

• Part-time

Job function

• Legal

Industries

• IT Services and IT Consulting