Flooring Project Coordinator: Scheduling, Budgets & Docs

Diverzify; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Diverzify is seeking a Project Coordinator to support Project Managers in planning and executing flooring projects from start to finish. You will create action plans, schedule resources, manage budgets and timelines, and maintain project documentation.

You will communicate with clients, suppliers, and internal teams to ensure quality, on-time delivery, and customer satisfaction through careful coordination and proactive problem solving.

Qualifications

• Experience in construction administration.
• Project management experience from conception to delivery.
• Ability to prepare and interpret flowcharts, schedules, and action plans.
• Strong working knowledge of MS Project and MS Planner.

Responsibilities

• Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy.
• Build customer relations through timely document return and create routing sheets to track paperwork.
• Communicate with suppliers about product availability and place/track material orders.
• Make freight arrangements for cost-effective product shipments.
• Perform timely follow-ups on shipments and track multiple deliveries.
• Distribute bi-monthly Salesperson billing summary sheets for customer billing.
• Maintain project documentation in job folders and the computer system.
• Prepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicing.
• Review change orders, verify billing documents, and submit for client approval.
• Complete accurate billing and follow up with clients for payment verification.
• Prepare necessary project close-outs at project completion.

Skills

Construction administration

Project management

Scheduling

MS Project

MS Planner

Education

BSc in Business Administration or related field

Tools

Microsoft Project

Microsoft Planner

Job description

Diverzify is seeking a Project Coordinator to support Project Managers in planning and executing flooring projects from start to finish. You will create action plans, schedule resources, manage budgets and timelines, and maintain project documentation.

You will communicate with clients, suppliers, and internal teams to ensure quality, on-time delivery, and customer satisfaction through careful coordination and proactive problem solving.