Administrative Assistant - International Programs (Hybrid)

TechSource, Inc; Washington (District of Columbia); On-site; USD 90,000 - 115,000; Full time

Job summary

TechSource, Inc. in Washington, DC, is seeking a full-time Administrative Assistant to support the Office of International Programs (NA-10.2) within the DOE/NNSA framework.

You will manage daily operations, track weekly reports, and provide meeting and travel coordination for senior leadership. On-site at DOE Headquarters, Forrestal, with potential for a hybrid schedule as workload allows, this role demands strong writing skills, MS Office proficiency, and the ability to handle sensitive

Qualifications

• Bachelor’s degree with 2+ years in a similar role or associate’s with 4+ years.
• Active Top Secret clearance and ability to pass polygraph.
• Strong writing, editing, and interpersonal communication skills.
• Proficiency in MS Office and document management.

Responsibilities

• Provide business/program management support to the Director and staff.
• Track action items, update spreadsheets, and prepare reports for senior leadership.
• Coordinate correspondence action items, edit documents, and upload and track documents in eDOCS.
• Ensure meeting reports related to international exchanges are completed on time, and review and submit all completed reports to Joint Atomic Information Exchange Group.
• Manage planning, logistics, and access approvals for executive meetings and travel (local, domestic, and international).
• Analyze and communicate requirements for international travel to Defense Programs personnel, including passing security clearances, country clearances, and visa requirements; and ensure paperwork is complete within the required timeline.
• Understand the unique requirements and facilitate building access for interagency and international partners by tracking incoming information and approvals, then submitting appropriate building access requests.
• Understand unique requirements and facilitate visitor access and clearance procedures for meetings at other domestic facilities, such as DoD sites for International Programs staff.
• Arrange and manage logistics for classified and unclassified conferences, meetings, and video teleconferences.
• Facilitate onboarding/offboarding of International Programs staff.
• Assist proactively with briefing book development.

Skills

MS Office

Communication

Time management

Documentation

Security clearance

Education

Bachelor’s degree

Associate’s degree

Tools

eDOCS

Concur

WorkDay

SharePoint

Federal Travel Management System

Job description

TechSource, Inc. in Washington, DC, is seeking a full-time Administrative Assistant to support the Office of International Programs (NA-10.2) within the DOE/NNSA framework.

You will manage daily operations, track weekly reports, and provide meeting and travel coordination for senior leadership. On-site at DOE Headquarters, Forrestal, with potential for a hybrid schedule as workload allows, this role demands strong writing skills, MS Office proficiency, and the ability to handle sensitive