Administrative Assistant – Office of International Programs (NA-10.2)

TechSource, LLC.; Germantown (MD); On-site; USD 90,000 - 115,000; Full time

Job summary

TechSource is seeking a full-time Administrative Assistant to support the Office of International Programs (NA-10.2) at DOE/NNSA headquarters in Washington, DC. You will handle business and program management tasks, maintain weekly reports, and provide logistics support for meetings and travel.

The role may transition to a hybrid onsite/remote schedule as workload allows, with security clearances required for access. Strong MS Office skills and experience with DOE processes are preferred.

Qualifications

• Bachelor’s degree and 2+ years of related experience, or associate’s degree and 4+ years.
• Active Q or Top Secret security clearance (with polygraph capability).
• Excellent writing, editing, and interpersonal communication skills.
• Ability to track multiple tasks with attention to detail.

Responsibilities

• Provide business/program management support to the Director and staff.
• Track action items, update process spreadsheets, and prepare reports for senior leadership.
• Coordinate correspondence, edit documents, and manage eDOCS/SharePoint submissions.
• Manage planning, logistics, and access for executive meetings and travel (local, domestic, and international).

Skills

MS Office

Word

Excel

Attention to detail

Interpersonal communication

Education

Bachelor’s degree

Associate’s degree

Tools

eDOCS

SharePoint

Concur

WorkDay

Job description

Administrative Assistant – Office of International Programs (NA-10.2)

Job Category: Operations - Administrative

Administrative Assistant – Office of International Programs (NA-10.2)

Pay range: $90 – $115,000 annually

Who We Are:

TechSource, a Salas O'Brien company and a previous DOE Small Business of the Year recipient and ten-time Inc. 5000 winner, is a nationally recognized engineering and scientific company specializing in the management and technical delivery of large-scale nuclear and high-technology projects with numerous federal agencies, helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects nationwide. We provide direct access to hundreds of experts and industry leaders in the nuclear sciences, non-proliferation technologies, accelerator physics, and systems engineering arenas with offices in Washington DC, SC, TX, TN, and NM. Our outstanding technical service has earned the company a client retention rate of over 95 percent. As part of Salas O'Brien, we work to attract and retain the best talent because the best talent delivers the best results for our clients.

Job Summary:

We are hiring a full-time Administrative Assistant to provide support to the Office of International Programs, NA-10.2, part of Department of Energy (DOE)/National Nuclear Security Administration (NNSA) Office of Defense Programs. You will provide business/program management support to the Director and staff. You will manage daily operations for NA-10.2 staff, gather and track weekly reports, provide administrative and logistic support, and participate in various weekly and biweekly meetings.

You’ll work onsite daily at the DOE Headquarters Building, Forrestal, located in Washington, DC. After fully integrating into the organization, and with the approval of the NA-10.2 Director, you might be approved to work a hybrid schedule (onsite 3-4 days a week and remote work 1-2 days a week) as the workload allows.

Responsibilities:

• Provide business/program management support to the Director and staff.
• Track action items, update multiple process spreadsheets, and prepare reports for senior leadership.
• Coordinate correspondence action items, edit documents, and upload and track documents in eDOCS.
• Ensure meeting reports related to international exchanges are completed on time, and review and submit all completed reports to Joint Atomic Information Exchange Group.
• Manage planning, logistics, and access approvals for executive meetings and travel (local, domestic, and international).
• Analyze and communicate requirements for international travel to Defense Programs personnel, including passing security clearances, country clearances, and visa requirements; and ensure paperwork is complete within the required timeline.
• Understand the unique requirements and facilitate building access for interagency and international partners by tracking incoming information and approvals, then submitting appropriate building access requests.
• Understand unique requirements and facilitate visitor access and clearance procedures for meetings at other domestic facilities, such as DoD sites for International Programs staff.
• Arrange and manage logistics for classified and unclassified conferences, meetings, and video teleconferences.
• Facilitate onboarding/offboarding of International Programs staff.
• Assist proactively with briefing book development.

Qualifications and Experience:

• Bachelor’s degree and a minimum of 2 years of experience, or an associate’s degree and a minimum of 4 years of professional experience, in a similar
• Active Q or Top Secret security clearance (with ability to pass polygraph testing for additional accesses).
• Excellent writing, editing, and interpersonal communication skills.
• Ability to track and prioritize multiple tasks with attention to detail.
• Ability to analyze information, anticipate next steps, recognize potential issues, and identify necessary actions or solutions.
• Skilled with MS Office, particularly Word (including use of styles) and Excel (including use of macros).
• Experience with corporate business systems, such as the Federal Travel Management System, Concur, WorkDay, eDocs, and SharePoint.

Preferred qualifications:

• Experience with DOE/NNSA processes and procedures preferred.

The expected base salary range for this role is $90 – $115,000 annually. Actual compensation will be determined based on factors including skills, experience, qualifications, and location.

Equal Opportunity Employment Statement

TechSource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. TechSource will accommodate the disability-related needs of applicants as required by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.