Administrative Assistant - Intake & Records (Evenings)

Heartland-Center-For-Behavioral-Change; Independence (MO); On-site; USD 25,000 - 27,000; Full time

Job summary

Heartland-Center-For-Behavioral-Change in Independence, MO is seeking an Executive Assistant to provide clerical support in a busy office. The role includes greeting visitors, handling calls, scheduling, processing payments, maintaining records, and assisting with intake paperwork.

This full-time position requires strong communication, basic computer skills, and the ability to handle confidential information.

Qualifications

• Knowledge of basic mathematics for processing records and receipts.
• Strong written and verbal English communication skills.
• Effective interpersonal abilities and customer interaction.
• Basic keyboarding and computer usage skills.
• Ability to organize materials and maintain records accurately.
• Attention to proofreading for accuracy and completeness.
• Ability to manage confidential client information and records.

Responsibilities

• Greets visitors, determines business needs and directs them appropriately.
• Answers calls, takes messages, and routes inquiries to the right staff.
• Schedules and arranges client appointments.
• Receives payments, documents receipts, and reconciles cash.
• Prepares intake paperwork and assists with client paperwork.
• Opens and routes mail; maintains client and department files.
• Keeps client information confidential in line with regulations.
• Maintains organized records and uses computer systems to update data.
• Types correspondence and other documents; operates standard office equipment.
• Performs other related tasks as assigned.

Skills

Math basics

Oral and written English

Interpersonal skills

Keyboarding and PC use

Organizational skills

Proofreading

Medical/records handling

Education

High school diploma or GED

Tools

Personal computer

Job description

Heartland-Center-For-Behavioral-Change in Independence, MO is seeking an Executive Assistant to provide clerical support in a busy office. The role includes greeting visitors, handling calls, scheduling, processing payments, maintaining records, and assisting with intake paperwork.

This full-time position requires strong communication, basic computer skills, and the ability to handle confidential information.