Administrative Assistant – Institutional Capital (In-Office NYC)

Blue Owl Capital Inc.; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Flexible Spending Account

Paid Time Off

Job summary

Blue Owl Capital Inc. is seeking a highly organized Administrative Assistant to support the Institutional Capital team in New York City. You will manage complex calendars, travel, and expenses, and serve as a primary point of contact for internal and external stakeholders.

The role requires 3+ years of admin experience, strong Microsoft Office skills, and discretion handling sensitive information. A Bachelor’s degree is preferred, with experience in financial services a plus.

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• 3+ years of administrative support experience, preferably in financial services.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with Adobe Acrobat DC and Concur.
• Salesforce experience is a plus.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating across the team.
• Discretion handling sensitive information at the highest level.

Responsibilities

• Manage complex calendars for multiple team members, including appointments and meetings.
• Coordinate complex domestic and international travel arrangements and visa coordination.
• Reserve conference rooms, arrange catering, and prepare meeting materials.
• Track expenses and prepare accurate expense reports.
• Serve as point of contact for internal and external stakeholders.
• Maintain organized files and correspondence; support ad hoc projects.

Skills

Organizational skills

Communication skills

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat DC

Concur

Salesforce

Job description

Blue Owl Capital Inc. is seeking a highly organized Administrative Assistant to support the Institutional Capital team in New York City. You will manage complex calendars, travel, and expenses, and serve as a primary point of contact for internal and external stakeholders.

The role requires 3+ years of admin experience, strong Microsoft Office skills, and discretion handling sensitive information. A Bachelor’s degree is preferred, with experience in financial services a plus.