Senior Administrative Assistant, Real Assets - Chicago

Blue Owl Capital Inc.; Chicago, Northern (IL, KY); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

401(k)

Flexible Spending Accounts

Short Term Disability

Long Term Disability

Family Planning Support

Paid Time Off

Leave of Absences

Job summary

Blue Owl Capital Inc. in Chicago seeks a Senior Administrative Assistant to support senior members of the Real Assets team.

You will manage calendars, arrange meetings and travel, prepare expense reports, and help with board materials and ad hoc projects. The ideal candidate has 3–5+ years of administrative experience, strong Microsoft Office and Adobe Acrobat DC skills, experience with Concur, and excellent communication.

Qualifications

• 3-5+ years of relevant administrative experience preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur.
• Leverage AI as a tool to drive efficiency.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars and arrange appointments, meetings, conferences, and heavy travel plans (domestic and international).
• Schedule conference rooms, catering, and audio-visual equipment as needed, prepare meeting materials as requested (digital or print).
• Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports for all team members.
• Complete various ad hoc administrative projects and tasks as assigned.
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed.
• Maintain files and records so they remain updated and easily accessible; intake and organization of all mail and legal documents and other correspondence as needed.
• Develop and maintain relationships with key stakeholders, members of the admin team, senior leadership, colleagues, vendors, and visitors.

Skills

3-5+ years experience

Microsoft Office

Adobe Acrobat DC

Concur

AI tools

Job description

Blue Owl Capital Inc. in Chicago seeks a Senior Administrative Assistant to support senior members of the Real Assets team.

You will manage calendars, arrange meetings and travel, prepare expense reports, and help with board materials and ad hoc projects. The ideal candidate has 3–5+ years of administrative experience, strong Microsoft Office and Adobe Acrobat DC skills, experience with Concur, and excellent communication.