Administrative Assistant, Institutional Capital

Blue Owl Capital Inc.; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Flexible Spending Account

Paid Time Off

Job summary

Blue Owl Capital Inc. is seeking a highly organized Administrative Assistant to support the Institutional Capital team in New York City. You will manage complex calendars, travel, and expenses, and serve as a primary point of contact for internal and external stakeholders.

The role requires 3+ years of admin experience, strong Microsoft Office skills, and discretion handling sensitive information. A Bachelor’s degree is preferred, with experience in financial services a plus.

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• 3+ years of administrative support experience, preferably in financial services.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with Adobe Acrobat DC and Concur.
• Salesforce experience is a plus.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating across the team.
• Discretion handling sensitive information at the highest level.

Responsibilities

• Manage complex calendars for multiple team members, including appointments and meetings.
• Coordinate complex domestic and international travel arrangements and visa coordination.
• Reserve conference rooms, arrange catering, and prepare meeting materials.
• Track expenses and prepare accurate expense reports.
• Serve as point of contact for internal and external stakeholders.
• Maintain organized files and correspondence; support ad hoc projects.

Skills

Organizational skills

Communication skills

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat DC

Concur

Salesforce

Job description

## Administrative Assistant, Institutional CapitalApplylocations: New York City, NYtime type: Full timeposted on: Posted 4 Days Agojob requisition id: R-102286Blue Owl (NYSE: OWL) is a leading asset manager that is redefining alternatives.With over $315 billion in assets under management as of March 31, 2026, we invest across three multi-strategy platforms: Credit, Real Assets and GP Strategic Capital. Anchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation.Together with over 1,390 experienced professionals globally, Blue Owl brings the vision and discipline to create the exceptional. To learn more, visit www.blueowl.comIn Office (Monday – Thursday)**The Role:**We are seeking a highly organized, proactive, and professional Administrative Assistant to support our Institutional Capital team. This individual will play a critical role in ensuring the efficient operation of the team by providing administrative support, coordinating complex schedules, managing travel and expenses, and serving as a key point of contact for internal and external stakeholders.**Responsibilities*** Manage complex calendars, including scheduling appointments, meetings, and conferences for multiple team members* Coordinate complex domestic and international travel arrangements, including building out itineraries, visa coordination, and transportation arrangements* Reserve conference rooms, arrange catering, and prepare meeting materials as needed* Track business and travel expenses, collect required documents, and prepare accurate expense reports* Serve as point of contact for internal and external stakeholders, ensuring timely follow-up* Maintain organized and up to date files, records, and correspondence* Build and maintain strong working relationships with senior leadership, colleagues, vendors, and clients* Handle confidential information with discretion and professional judgement* Coordinate conference participation, including registrations, payments, attendee tracking, and vendor communications* Support special ad hoc projects as needed**Qualifications*** Bachelor’s degree preferred or equivalent professional experience* 3+ years of administrative support experience, preferably within financial services, or a professional services environment* Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)* Experience with Adobe Acrobat DC and Concur* Salesforce experience is a plus* Exceptional organizational, prioritization, and time management skills* Strong written and verbal communication skills* Ability to work independently while collaborating effectively across team* Demonstrates the highest level of professionalism, and discretion in handling sensitive informationThe base annual salary range for this New York-based position will be $90,000 to $110,000. Actual salaries may vary based on factors, such as skill, experience, and qualification for the role. Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.Benefits for this role include Health, Dental and Vision insurance, 401(k), Healthcare and Dependent Care Flexible Spending Account, Short Term Disability insurance, Long Term Disability Insurance, Family Planning Support, Paid Time Off, and Leave of Absences. All such benefits are subject to the terms/conditions of the Company’s benefits plans and policies.Blue Owl is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.