Administrative Assistant – In-Office (Charlotte)

Insight Carolinas PLLC; Charlotte (NC); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Safe Harbor 401(k) with employer match

Health Insurance (BCBS)

Supplemental Insurance options

Paid holidays

Paid vacation and sick leave

Growth opportunities

Job summary

Insight Carolinas in Charlotte, NC seeks a full-time Administrative Assistant to join our team. The role is in-office, averaging 36-40 hours per week with four full days and a possible shorter fifth day depending on needs.

The candidate will greet clients, manage payments, handle scheduling, and support both on-site and remote team members. A degree is required, and proficiency with MS Office is expected.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Strong communication and interpersonal skills with a client-centered approach.
• Proficiency with Microsoft Office Suite and the ability to learn new systems quickly.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Responsibilities

• Open the office and prepare the clinic for daily operations.
• Greet clients and visitors in a warm, professional, and compassionate manner.
• Process client payments and maintain accurate payment records.
• Schedule post-testing feedback appointments and other follow-up visits.
• Answer incoming phone calls and respond to general inquiries.
• Sort, distribute, scan, and electronically file incoming mail and documents.
• Maintain accurate client records within the practice management system.
• Collaborate with providers and administrative team members to ensure efficient workflow.

Skills

Strong communication

Interpersonal skills

Microsoft Office Suite

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Insight Carolinas in Charlotte, NC seeks a full-time Administrative Assistant to join our team. The role is in-office, averaging 36-40 hours per week with four full days and a possible shorter fifth day depending on needs.

The candidate will greet clients, manage payments, handle scheduling, and support both on-site and remote team members. A degree is required, and proficiency with MS Office is expected.