Legal Administrative Assistant — In-Office, Invoices & Calendars

Womble Bond Dickinson (US) LLP; Raleigh (NC); On-site; USD 40,000 - 52,000; Full time

Job summary

Womble Bond Dickinson (US) LLP is seeking a full-time Administrative Assistant to support attorneys and staff across our North and South Carolina offices. The role requires on-site presence with hours Mon-Tue 9:00-5:30 EST and Wed-Fri 11:30-8:00 EST; remote work is not available.

The candidate will manage invoices, calendars, conflicts checks, time records, travel arrangements, and document processing, ensuring confidentiality and meticulous attention to detail in a fast-paced environment.

Qualifications

• Associate or Bachelor’s degree preferred.
• Organized, prompt, detail-oriented; able to multitask in a fast-paced environment.
• Must commit to confidentiality of client- and firm-related information.
• Working knowledge of databases and Microsoft Word, PowerPoint and Excel.

Responsibilities

• Prepare and submit invoices and expense reimbursements via ChromeRiver.
• Schedule and update calendars.
• Initiate file openings for conflicts checks.
• Record time entries.
• Arrange travel accommodations.
• Assist with document preparation and word processing.
• File documents in the document management system.
• Upload electronic documents.
• Prepare outgoing US Mail, FedEx, UPS envelopes/packages.
• Perform special projects as needed.

Skills

Organized

Detail-oriented

Multitasking

Time management

Confidentiality

Education

Associate degree

Bachelor's degree

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Womble Bond Dickinson (US) LLP is seeking a full-time Administrative Assistant to support attorneys and staff across our North and South Carolina offices. The role requires on-site presence with hours Mon-Tue 9:00-5:30 EST and Wed-Fri 11:30-8:00 EST; remote work is not available.

The candidate will manage invoices, calendars, conflicts checks, time records, travel arrangements, and document processing, ensuring confidentiality and meticulous attention to detail in a fast-paced environment.