Administrative Assistant III - Operations & Scheduling Hybrid

Remote Jobs; Baltimore (MD); Hybrid; USD 52,000 - 83,000; Full time

Benefits offered by this job

Tuition reimbursement

Training & development

Job summary

Maryland Port Administration seeks an Administrative Assistant for Facility Operations. You will handle clerical tasks, timekeeping, scheduling, and reporting, supporting the Deputy Director and maintenance teams at Dundalk Marine Terminal.

Requirements include a high school diploma and at least five years of secretarial experience, with strong organization and customer service skills. This is a full-time, hybrid role with competitive benefits in Baltimore.

Qualifications

• Five years of secretarial experience.
• Excellent organization and time-management abilities.
• Substitution options include AA in Secretarial Science or military service per policy.

Responsibilities

• Collecting, reviewing, and verifying timesheets.
• Tracking employee leave balances and entering pay/leave coding.
• Maintaining and filing leave slips for Facility Operation departments.
• Providing administrative support to the Deputy Director and managers.
• Managing purchasing card and monthly invoice reconciliations.
• Generating reports and maintaining schedules.
• Assisting in interviews and tracking work orders in Maximo.

Skills

Organizational skills

Customer service

Multitasking

Fast-paced environment

Education

High School Diploma or GED

Job description

Maryland Port Administration seeks an Administrative Assistant for Facility Operations. You will handle clerical tasks, timekeeping, scheduling, and reporting, supporting the Deputy Director and maintenance teams at Dundalk Marine Terminal.

Requirements include a high school diploma and at least five years of secretarial experience, with strong organization and customer service skills. This is a full-time, hybrid role with competitive benefits in Baltimore.