Administrative Assistant III

Remote Jobs; Baltimore (MD); Hybrid; USD 52,000 - 83,000; Full time

Benefits offered by this job

Tuition reimbursement

Training & development

Job summary

Maryland Port Administration seeks an Administrative Assistant for Facility Operations. You will handle clerical tasks, timekeeping, scheduling, and reporting, supporting the Deputy Director and maintenance teams at Dundalk Marine Terminal.

Requirements include a high school diploma and at least five years of secretarial experience, with strong organization and customer service skills. This is a full-time, hybrid role with competitive benefits in Baltimore.

Qualifications

• Five years of secretarial experience.
• Excellent organization and time-management abilities.
• Substitution options include AA in Secretarial Science or military service per policy.

Responsibilities

• Collecting, reviewing, and verifying timesheets.
• Tracking employee leave balances and entering pay/leave coding.
• Maintaining and filing leave slips for Facility Operation departments.
• Providing administrative support to the Deputy Director and managers.
• Managing purchasing card and monthly invoice reconciliations.
• Generating reports and maintaining schedules.
• Assisting in interviews and tracking work orders in Maximo.

Skills

Organizational skills

Customer service

Multitasking

Fast-paced environment

Education

High School Diploma or GED

Job description

Salary: $52,354.00 - $82,572.00 Annually
Location : Baltimore City
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 8403-MPA-AdminAssist III-10-26
Department: Maryland Port Administration
Opening Date: 10/28/2026
Closing Date: 11/11/2026 11:59 PM Eastern

Description
Career Service
Open to All Qualified Candidates
This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this Maryland Port Administration (MPA) position/function only. All interested persons will need to re-apply for any future recruitment conducted for this classification.

The Maryland Port Administration (MPA) is a 203-employee transportation business unit within the Maryland Department of Transportation (MDOT) and is the public face of the Port of Baltimore. MPA was created by the Maryland General Assembly to increase waterborne commerce through the ports in the state. The Port of Baltimore plays an integral role as an economic generator and job creator, in addition to maintaining our nation's supply chain and moving vital goods to industries and consumers. As one of the nation's top ports for total cargo tonnage and overall dollar value of cargo, the Port of Baltimore is also one of the most diverse ports in the United States with over 140,000 jobs in Maryland linked to port activity.

For information on MPA, please go to:

General Role Description:
The MPA is seeking a detail oriented and collaborative Administrative Assistant working within Facility Operations. This position provides clerical and administrative support for the Facility, Fleet and Crane Maintenance departments, which includes all timekeeping responsibilities.

• Collecting, reviewing, and verifying timesheets
• Tracking employee leave balances
• Receiving and entering pay and leave coding into the timekeeping system (MTrack)
• Maintaining and filing leave slips for all Facility Operation departments
• Providing direct administrative support to the Deputy Director, Office Manager, and other members of the maintenance management/supervisory team
• Maintaining a Purchasing Credit Card and monthly reconciliation of invoice payments
• Collecting and distributing various logs for billing and record keeping
• Creating and managing various schedules
• Assisting in interview process (including scheduling, sitting on interview panels, coordination, and other related items).
• Tracking and completing work orders through Maximo system
• Generating and distributing reports

The current vacancy exists at the Dundalk Marine Terminal. This position reports directly to the Office Manager. MDOT offers a generous and competitive benefits package.

• Continued training and development is provided by the MPA.
• Tuition reimbursement is available per MPA procedures and TSHRS policy.

Qualifications
MINIMUM QUALIFICATIONS:
Education: Graduated from a standard high school or possession of a high school equivalency certificate.
Experience: Five (5) years of experience in secretarial work.
Secretarial work is defined as work that consists of supporting/assisting one or more employees, or unit/department.
The ideal candidate should possess the following:

• Excellent organization skills
• Ability to provide excellent customer service skills
• Ability to work in a fast-paced environment
• Ability to manage multiple priorities

Applicants may substitute additional secretarial or clerical experience on a year-for-year basis for the required education.
Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.
U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the required education and experience on a year-for-year basis.

Licenses & Certifications
None.

Additional Information
Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

All applications must be received by 11/11/26.
State of Maryland is dedicated to a drug-free workplace, and as a result, employees are subject to the State's Substance Abuse Policy to include possible drug testing. Selected candidate(s) may be subject to background and reference checks.
The incumbent in this position may be a member of a collective bargaining unit.
For education obtained outside the U.S., at the time of application you are required to provide proof of the equivalent American education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/). This must be submitted as an attachment with the application of the position in which you are applying.
The Maryland Port Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER. MPA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.
MDOT has various careers for people of all experiences, backgrounds, and abilities who come together to contribute to one mission - connecting our customers to life's opportunities. Join us in serving our Maryland residents, visitors, and businesses!
Reasonable Accommodations for persons with disabilities will be provided upon request.
Appropriate auxiliary aids and services for qualified individuals with disability will be provided upon request. Please notify us in advance. MD Relay Service Number 1-800-735-2258 (TTY Number: 711). Bilingual applicants are encouraged to apply.
Issue Date: 10/28/26

*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.