Administrative Assistant - Facility & Fleet Ops

Maryland Department of Transportation; Baltimore (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive benefits

Training & tuition reimbursement

Staff development

Job summary

Maryland Department of Transportation's Maryland Port Administration seeks an Administrative Assistant in Facility Operations at Dundalk Marine Terminal. The role provides clerical support for Facility, Fleet and Crane Maintenance, including timekeeping responsibilities.

You will collect and verify timesheets, track leave balances, enter payroll data, file leave slips, and support the Deputy Director and Office Manager. Strong organization and customer service are essential.

Qualifications

• Education: High school diploma or equivalent.
• Experience: Five (5) years of secretarial work.
• Secretarial work must be the primary function of the job.

Responsibilities

• Collect, review, and verify timesheets.
• Track employee leave balances and enter pay/leave coding.
• Maintain leave slips for all Facility Operation departments.
• Provide administrative support to Deputy Director, Office Manager, and maintenance team.
• Maintain Purchasing Credit Card and reconcile invoices monthly.
• Create and manage schedules and distribute reports.

Skills

Organizational skills

Customer service

Multitasking

Ability to handle fast-paced work

Education

High school diploma or equivalent

Job description

Maryland Department of Transportation's Maryland Port Administration seeks an Administrative Assistant in Facility Operations at Dundalk Marine Terminal. The role provides clerical support for Facility, Fleet and Crane Maintenance, including timekeeping responsibilities.

You will collect and verify timesheets, track leave balances, enter payroll data, file leave slips, and support the Deputy Director and Office Manager. Strong organization and customer service are essential.