Operations Administrative Assistant – Facilities Scheduling

Maryland-Department-of-Transportatio; Baltimore (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Maryland Port Administration (MPA) is seeking a detail-oriented Administrative Assistant in Facility Operations to provide clerical support, timekeeping, and reporting. The role supports the Deputy Director and Office Manager and handles interview coordination, scheduling, and related tasks at the Dundalk Marine Terminal.

The ideal candidate will have a high school diploma or GED with five years of secretarial experience, the ability to type 40 wpm, and proficiency with timekeeping systems and

Qualifications

• Education: High school diploma or GED accepted with related secretarial experience.
• Experience: Five years in secretarial work; primary function must be secretarial tasks.
• Typing skill: 40 words per minute minimum; keyboard proficiency may be required.

Responsibilities

• Collect, review, and verify timesheets for staff.
• Track employee leave balances and maintain leave records.
• Enter pay and leave coding into timekeeping system (MTrack).
• Maintain and file leave slips for Facility Operations departments.
• Provide administrative support to the Deputy Director and Office Manager.
• Coordinate interviews (scheduling, panels, and related items).
• Track and complete work orders in Maximo; generate reports.

Skills

Organization skills

Customer service

Multitasking

Ability to work in fast-paced环境

Education

High school diploma or GED

Tools

Maximo system

MTrack timekeeping

Purchasing Card

Job description

Maryland Port Administration (MPA) is seeking a detail-oriented Administrative Assistant in Facility Operations to provide clerical support, timekeeping, and reporting. The role supports the Deputy Director and Office Manager and handles interview coordination, scheduling, and related tasks at the Dundalk Marine Terminal.

The ideal candidate will have a high school diploma or GED with five years of secretarial experience, the ability to type 40 wpm, and proficiency with timekeeping systems and