Administrative Assistant III-Athletics

Grinnell; Grinnell (IA); On-site; USD 30,000 - 33,000; Full time

Job summary

Grinnell College seeks an energetic Administrative Assistant III to support the Director of Athletics and Recreation. The role handles confidential, advanced administrative duties and serves as the front-line contact for the athletics office, delivering professional communication and logistics support.

Responsibilities include managing the Director's calendar, coordinating cross-functional projects, and collaborating with campus offices, NCAA contacts, and external partners.

Qualifications

• High School diploma or GED required.
• 7 years of progressively responsible administrative/operations experience.
• Ability to organize multiple priorities and deadlines.
• Strong written and verbal communication for varied audiences.
• Ability to handle confidential information with discretion.
• Experience collecting, organizing, and reporting data.
• Ability to collaborate across organizational levels.

Responsibilities

• Provide administrative and operational support to the Director of Athletics.
• Coordinate cross-functional projects and initiatives.
• Manage calendar, meetings, and scheduling.
• Serve as primary administrative point of contact.
• Maintain relationships with campus offices, NCAA contacts, external partners.
• Coordinate information and confidential records.
• Liaise between Athletics and academic support services.
• Coordinate recruiting, onboarding and professional development within the department.

Skills

Administrative experience

Multitasking

Communication skills

Data reporting

Confidential information handling

Collaboration across teams

Proficiency with office tech

Education

High School diploma or GED

Job description

Grinnell College is currently seeking an energetic, motivated, and well-organized Administrative Assistant III to support our Director of Athletics and Recreation. The Administrative Assistant III performs advanced and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge. Likely to be the first point of contact for individuals and organizations interacting with the Athletics Office, the Assistant is expected to provide excellent communication, analytical, and logistics support, both in-person to visitors of the Athletic Department and in e-mail and phone interactions. The Assistant must be able to handle inquiries and route them to the appropriate parties. The Assistant’s work requires tact, discretion, customer service, a collaborative spirit, an ability to prioritize, critical judgement, and efficiency. The Assistant reports to and works daily with Director of Athletics and Recreation and will provide logistics and analytical support. The Assistant is expected to develop a thorough understanding of the Directors preferences, responsibilities, and methods. Must have the ability to deal with ambiguity and the need to be flexible.

Key Responsibilities

• Provide administrative and operational support to the Director of Athletics
• Coordinate cross-functional projects and initiatives
• Manage the Director of Athletics and Recreation’s calendar, meetings, commitments and other scheduling needs.
• Serve as primary administrative point of contact for the Director’s office
• Maintain effective working relationships with campus offices, conference representatives, NCAA contacts, peer institutions and other external partners/stakeholders.
• Coordinate information and maintain confidential records.
• Serve as liaison between Athletics and appropriate academic support services.
• Work with HR, ODEI and department leadership to coordinate recruiting, hiring, on-boarding and professional development within the department.

Qualifications

Minimum Qualifications

• High School diploma or GED
• 7 years of progressively responsible administrative, higher education/athletics/operations/project coordination or related experience.
• Demonstrated ability to independently organize and manage multiple priorities, projects, and deadlines.
• Strong written, verbal, and interpersonal communication skills with the ability to prepare professional materials for varied audiences.
• Demonstrated organizational, project-coordination, and problem-solving skills.
• Ability to exercise sound judgment and discretion when working with confidential personnel, student, financial, and institutional information.
• Experience collecting, organizing, maintaining, and reporting data and information.
• Demonstrated ability to work collaboratively with individuals across organizational levels and functional areas.
• Proficiency with standard office, collaboration, scheduling, data, and reporting technology.

Preferred Qualifications

• Experience working in higher education, intercollegiate athletics, or a similarly complex organization.
• Experience within an NCAA-affiliated athletics department.
• Familiarity with NCAA or athletic conference processes, compliance requirements, or student-athlete eligibility processes.
• Experience supporting senior-level administrators and coordinating complex departmental or institutional projects.
• Experience with data reporting, dashboards, budget tracking, and administrative systems.

Employment Category

Regular

Employment Status

Full-time

Work Location Type

Full Time Onsite

FLSA Category

Non-exempt

B4

Anticipated Hiring Range

$22 - $24 per hour

Department of Interest

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Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy.

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