Administrative Assistant III-Athletics - Grinnell, IA

Grinnell College; Grinnell (IA); On-site; USD 40,000 - 52,000; Full time

Job summary

Grinnell College is seeking an energetic Administrative Assistant III to support the Director of Athletics and Recreation. The role involves advanced and confidential administrative duties, requiring broad experience, strong communication, and logistics coordination.

The successful candidate will manage calendars, coordinate projects, and serve as the primary contact for the Director’s office, while building relationships with campus offices, external partners, and NCAA contacts.

Qualifications

• Advanced and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge.
• Excellent communication, analytical, and logistics support capabilities.
• Ability to prioritize, maintain tact and discretion, and work collaboratively.

Responsibilities

• Provide administrative and operational support to the Director of Athletics.
• Coordinate cross-functional projects and initiatives.
• Manage the Director of Athletics and Recreation’s calendar, meetings, and scheduling.
• Serve as primary administrative point of contact for the Director’s office.
• Maintain relationships with campus offices, conference representatives, NCAA contacts, and external partners.
• Coordinate information and maintain confidential records.
• Liaise between Athletics and academic support services.
• Collaborate with HR, ODEI and department leadership on recruiting, onboarding, and professional development.

Job description

Grinnell College is currently seeking an energetic, motivated, and well-organized Administrative Assistant III to support our Director of Athletics and Recreation. The Administrative Assistant III performs advanced and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge. Likely to be the first point of contact for individuals and organizations interacting with the Athletics Office, the Assistant is expected to provide excellent communication, analytical, and logistics support, both in-person to visitors of the Athletic Department and in e-mail and phone interactions. The Assistant must be able to handle inquiries and route them to the appropriate parties. The Assistant’s work requires tact, discretion, customer service, a collaborative spirit, an ability to prioritize, critical judgement, and efficiency. The Assistant reports to and works daily with Director of Athletics and Recreation and will provide logistics and analytical support. The Assistant is expected to develop a thorough understanding of the Directors preferences, responsibilities, and methods. Must have the ability to deal with ambiguity and the need to be flexible.

Key Responsibilities

• Provide administrative and operational support to the Director of Athletics
• Coordinate cross-functional projects and initiatives
• Manage the Director of Athletics and Recreation’s calendar, meetings, commitments and other scheduling needs.
• Serve as primary administrative point of contact for the Director’s office
• Maintain effective working relationships with campus offices, conference representatives, NCAA contacts, peer institutions and other external partners/stakeholders.
• Coordinate information and maintain confidential records.
• Serve as liaison between Athletics and appropriate academic support services.
• Work with HR, ODEI and department leadership to coordinate recruiting, hiring, on-boarding and professional development within the department.