Athletics & Recreation Administrative Specialist

Grinnell College; Grinnell (IA); On-site; USD 30,000 - 33,000; Full time

Job summary

Grinnell College in Grinnell, IA seeks an Administrative Assistant III to support the Director of Athletics and Recreation with advanced, confidential administrative duties, calendar management, and cross-functional coordination.

The role requires strong communication, discretion, and the ability to prioritize multiple priorities in a collaborative, campus-wide setting; experience in higher education or athletics is preferred.

Qualifications

• 7 years of progressively responsible administrative, higher education/athletics/operations or related experience.
• Strong written, verbal, and interpersonal communication skills.
• Ability to prioritize and manage multiple deadlines.
• Experience handling confidential information.

Responsibilities

• Provide administrative and operational support to the Director of Athletics.
• Coordinate cross-functional projects and initiatives.
• Manage the Director's calendar, meetings, commitments and other scheduling needs.
• Serve as primary administrative point of contact for the Director’s office.
• Maintain effective working relationships with campus offices, conference representatives, NCAA contacts, peer institutions and other external partners/stakeholders.
• Coordinate information and maintain confidential records.
• Serve as liaison between Athletics and appropriate academic support services.
• Work with HR, ODEI and department leadership to coordinate recruiting, onboarding and professional development within the department.

Skills

Administrative experience

Communication skills

Project coordination

Data reporting and dashboards

Education

High School diploma or GED

Tools

Office software

Job description

Grinnell College in Grinnell, IA seeks an Administrative Assistant III to support the Director of Athletics and Recreation with advanced, confidential administrative duties, calendar management, and cross-functional coordination.

The role requires strong communication, discretion, and the ability to prioritize multiple priorities in a collaborative, campus-wide setting; experience in higher education or athletics is preferred.