Athletics Administrative Specialist

Grinnell; Grinnell (IA); On-site; USD 30,000 - 33,000; Full time

Job summary

Grinnell College seeks an energetic Administrative Assistant III to support the Director of Athletics and Recreation. The role handles confidential, advanced administrative duties and serves as the front-line contact for the athletics office, delivering professional communication and logistics support.

Responsibilities include managing the Director's calendar, coordinating cross-functional projects, and collaborating with campus offices, NCAA contacts, and external partners.

Qualifications

• High School diploma or GED required.
• 7 years of progressively responsible administrative/operations experience.
• Ability to organize multiple priorities and deadlines.
• Strong written and verbal communication for varied audiences.
• Ability to handle confidential information with discretion.
• Experience collecting, organizing, and reporting data.
• Ability to collaborate across organizational levels.

Responsibilities

• Provide administrative and operational support to the Director of Athletics.
• Coordinate cross-functional projects and initiatives.
• Manage calendar, meetings, and scheduling.
• Serve as primary administrative point of contact.
• Maintain relationships with campus offices, NCAA contacts, external partners.
• Coordinate information and confidential records.
• Liaise between Athletics and academic support services.
• Coordinate recruiting, onboarding and professional development within the department.

Skills

Administrative experience

Multitasking

Communication skills

Data reporting

Confidential information handling

Collaboration across teams

Proficiency with office tech

Education

High School diploma or GED

Job description

Grinnell College seeks an energetic Administrative Assistant III to support the Director of Athletics and Recreation. The role handles confidential, advanced administrative duties and serves as the front-line contact for the athletics office, delivering professional communication and logistics support.

Responsibilities include managing the Director's calendar, coordinating cross-functional projects, and collaborating with campus offices, NCAA contacts, and external partners.