Senior Administrative Coordinator - Athletics & Operations

Grinnellcollege; Grinnell (IA); On-site; USD 40,000 - 54,000; Full time

Job summary

Grinnell College is seeking an energetic Administrative Assistant III to support the Director of Athletics and Recreation. The role provides confidential administrative support, coordinates scheduling, and serves as the primary contact for the Director’s office while maintaining relationships with campus offices and external partners.

The position requires strong communication, organization, and data reporting skills, with the ability to handle confidential information and coordinate with HR,

Qualifications

• High School diploma or GED required.
• 7 years of progressively responsible administrative/office/operations experience.
• Ability to organize multiple priorities, projects, and deadlines independently.
• Strong written, verbal, and interpersonal communication for varied audiences.
• Solid organizational, project-coordination and problem-solving skills.
• Ability to handle confidential information with discretion.
• Experience collecting, organizing, maintaining, and reporting data.
• Ability to collaborate across organizational levels and functions.

Responsibilities

• Provide administrative and operational support to the Director of Athletics.
• Coordinate cross-functional projects and initiatives.
• Manage the Director of Athletics and Recreation’s calendar and scheduling needs.
• Serve as primary administrative contact for the Director’s office.
• Maintain effective relationships with campus offices, NCAA contacts, and external partners.
• Coordinate information and maintain confidential records.
• Serve as liaison between Athletics and academic support services.
• Coordinate recruiting, onboarding and professional development with HR, ODEI and department leadership.

Skills

Communication skills

Organization

Project coordination

Discretion/judgment

Data reporting

Interdepartmental collaboration

Education

High School diploma or GED

Bachelor's degree

Job description

Grinnell College is seeking an energetic Administrative Assistant III to support the Director of Athletics and Recreation. The role provides confidential administrative support, coordinates scheduling, and serves as the primary contact for the Director’s office while maintaining relationships with campus offices and external partners.

The position requires strong communication, organization, and data reporting skills, with the ability to handle confidential information and coordinate with HR,