Administrative Assistant III - Grinnell, IA

Inside Higher Ed; Grinnell (IA); On-site; USD 40,000 - 55,000; Full time

Job summary

Inside Higher Ed in Grinnell, Iowa is seeking an Administrative Assistant III to provide comprehensive administrative and operational support to the Dean’s Office. This role involves coordinating faculty hiring and onboarding processes, maintaining academic honesty standards, and handling financial transactions related to faculty and student activities.

The ideal candidate should have strong organizational skills, be detail-oriented, and possess excellent customer service abilities while working collaboratively with team members.

Qualifications

• Strong organizational and detail-oriented skills.
• Excellent customer service and responsiveness.
• Ability to work collaboratively with others.

Responsibilities

• Welcome visitors and provide frontline assistance.
• Coordinate logistics for faculty searches.
• Support Academic Honesty processes.
• Take minutes at faculty meetings.
• Perform general clerical tasks.
• Facilitate reimbursements with accounting processes.
• Assist the Dean's Assistant.

Job description

Position Summary

The Administrative Assistant III provides comprehensive administrative and operational support to the Dean’s Office, contributing to the effective coordination of faculty-related processes and academic initiatives. This role supports faculty hiring and onboarding, academic honesty processes, and financial transactions related to faculty and student activities. The position also provides cross‑functional support to multiple team members to ensure continuity of operations during peak periods. It requires strong organizational, detail‑oriented and customer service skills, responsiveness, and the ability to work with others.

Key Responsibilities

• Welcome visitors to the 2nd floor of Nollen House and provide frontline assistance.
• Coordinate logistics and administrative support for faculty searches.
• Support the Academic Honesty processes.
• Take minutes at faculty meetings.
• Perform general clerical tasks and administrative support to the Dean’s office.
• Work with accounting processes to facilitate reimbursements.
• Support the Dean’s Assistant.