Administrative Assistant III – Academic & Research Ops

Creighton University; Phoenix (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Creighton University in Phoenix, School of Medicine – Phoenix Campus, seeks an Administrative Assistant III to provide essential administrative and logistical support to the Office of Medical Education and Office of Research. You will manage confidential records, coordinate meetings, process financial documents, and assist with events and scholarly activities.

The role requires strong organizational and communication skills, ability to balance multiple priorities, and professional discretion in

Qualifications

• Associate degree required. Bachelor’s degree preferred.
• Six years of administrative/office management experience preferred.
• Strong organizational, time management and communication skills.
• Proficiency with Microsoft Office and Google applications.

Responsibilities

• Prepare and distribute correspondence, reports and presentations; review materials for accuracy.
• Serve as primary contact for faculty, staff, students, residents and external stakeholders; respond to inquiries.
• Maintain and archive confidential records and documents; ensure efficient information retrieval.
• Coordinate daily office operations including mail, supplies, catering, conference room scheduling and meeting logistics.
• Process invoices, payments, reimbursements, purchasing requests and P-card reconciliations.
• Support research initiatives by maintaining documentation and coordinating meetings and events.

Skills

Organizational skills

Time management

Communication

Project management

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Google applications

Job description

Creighton University in Phoenix, School of Medicine – Phoenix Campus, seeks an Administrative Assistant III to provide essential administrative and logistical support to the Office of Medical Education and Office of Research. You will manage confidential records, coordinate meetings, process financial documents, and assist with events and scholarly activities.

The role requires strong organizational and communication skills, ability to balance multiple priorities, and professional discretion in