Administrative Assistant — Academic Medicine (Remote)

The University of New Mexico; Monte Largo Hills (NM); Hybrid; USD 24,190 - 30,706; Full time

Job summary

The University of New Mexico in Albuquerque seeks an Administrative Assistant 2 to join the Preventive Medicine Residency Program. The role supports faculty, residents, medical students, and staff, handling information requests, calendars, and travel arrangements while assisting with program tasks.

The successful candidate will have strong communication skills, proficiency in MS Office, and the ability to work both independently and with teams.

Qualifications

• High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Zoom.
• Detail oriented and have strong organizational skills.
• Knowledge of purchasing, ordering, reconciliations, with University of New Mexico’s reconciliation program, Chrome River.
• Experience scheduling and coordinating meetings, guestspeakers, and conferences.

Responsibilities

• Respond to information requests and provide excellent customer service.
• Schedule meetings and maintain calendars; coordinate travel arrangements.
• Purchase supplies and materials; attend meetings and prepare minutes.
• Assist with programs and other department projects as directed by management.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Zoom

Detail oriented

Organizational skills

Purchasing

Travel arrangements

Education

High school diploma or GED

Tools

Chrome River

Job description

The University of New Mexico in Albuquerque seeks an Administrative Assistant 2 to join the Preventive Medicine Residency Program. The role supports faculty, residents, medical students, and staff, handling information requests, calendars, and travel arrangements while assisting with program tasks.

The successful candidate will have strong communication skills, proficiency in MS Office, and the ability to work both independently and with teams.