Administrative Assistant III

American-Arbitration-Association; New York (NY); Hybrid; USD 72,000 - 77,000; Full time

Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits

Paid time off

Job summary

American Arbitration Association in New York's Financial District seeks an Administrative Assistant to support executive leadership with high-level administrative tasks in a hybrid work model. You will manage calendars, prepare reports, and coordinate cross-functional activities while safeguarding sensitive information.

The role requires strong organizational skills, attention to detail, and effective communication across departments.

Qualifications

• Associate degree or equivalent experience with administrative support background.
• Strong organizational and time management abilities with attention to detail.
• Discretion handling sensitive information and files.
• Excellent verbal and written communication across levels.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Coordinate meetings, conferences, and events, including logistics.
• Maintain databases, files, and records with accuracy and data integrity.
• Prepare reports, presentations, and correspondence for senior leadership.
• Support cross-functional initiatives and monitor project progress.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Discretion / confidentiality

Multitasking

Education

Associate degree

Tools

Microsoft Office

Job description

Pay Range:$72,000 - $76,500OVERVIEWThe Administrative Assistant provides high-level administrative support to executives and senior leadership, serving as a key point of contact for office operations and case administration. This role requires strong organizational skills, attention to detail, and discretion in handling sensitive information. The Administrative Assistant coordinates meetings and projects, maintains accurate records and databases, prepares reports and materials, and supports cross-functional initiatives to ensure smooth and efficient operations.The successful applicant will have a hybrid work arrangement and must reside within a 125-mile radius of our NY headquarters in the financial district. The starting salary range for the position is $72,000 - $76,500. This role is eligible for an incentive opportunity targeting 7.5% of annual salary.Named one of the 50 best nonprofits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives. Eligible employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.ESSENTIAL FUNCTIONSProvides high-level administrative support to State Insurance executive team and senior management.Collaborates with Corporate Services and cross-functional teams to support business needs and the effective delivery of operational priorities; reports on-site, in person, as required.Performs a broad range of assignments with flexibility, including cross-functional collaboration, auditing activities, and ad hoc projects in support of business objectives.Maintains databases, files, and record-keeping systems, ensuring accuracy, organization, and data integrity.Plans and coordinates meetings, conferences, training sessions, and events, including all related logistics.Prepares reports, presentations, correspondence, and other business materials.Handles sensitive and confidential information with discretion and professionalism.Supports and coordinates programs, projects, and initiatives, including tracking progress, identifying risks, and assisting with issue resolution.Compiles and analyzes data to support reporting and evaluation of operational or project performance.Assists in reviewing and improving administrative processes to enhance efficiency and effectiveness.EDUCATION & EXPERIENCEAssociate degree and a minimum of 3 years of progressive experience in an administrative support capacity; or an equivalent combination of education and experience.KNOWLEDGE, SKILLS, & ABILITIESStrong organizational and time management skills, with the ability to prioritize tasks, meetdeadlines, and manage multiple projects simultaneouslyExcellent verbal and written communication skills, with the ability to interact professionally withindividuals at all levels of the organizationProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevantsoftware applicationsExceptional attention to detail and accuracy in all aspects of workAbility to maintain strict confidentiality and exercise discretion when handling sensitiveinformationThe American Arbitration Association is an equal opportunity employer (EEO) and we value diversity in our workplace. We consider all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.