Case Administrator (Legal Services/Administrative Support)

American-Arbitration-Association; Johnston (RI); Híbrido; USD 53.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical Insurance

Dental Insurance

Orthodontia

Vision Coverage

403(b) retirement plan with company 
匹

Student Loan Repayment

Discounted Pet Insurance

Generous paid time off

Descripción de la vacante

The American Arbitration Association (AAA) is seeking a detail-oriented Case Administrator to manage arbitration and mediation cases across multiple industries. You will handle day-to-day case administration through PRISM, communicate with parties, attorneys, and neutrals, and ensure precise scheduling, documentation, and billing.

Ideal candidates have a background in customer service or legal support and are comfortable using technology to manage case data.

Formación

• Associate's degree in business or related field, or equivalent combination of education and experience.
• Minimum three years of experience in customer service, case administration, or legal environments.
• Strong written and verbal communication skills; able to interact effectively with diverse stakeholders.
• Intermediate proficiency in Microsoft Office, especially Excel (pivot tables, formulas, data analysis).
• Comfort with web-based systems and adaptability to new technologies, including AI-related tools.
• Exceptional attention to detail and time management skills.
• Ability to manage sensitive information with professionalism and discretion.

Responsabilidades

• Manage arbitration and mediation cases across a wide range of industries.
• Handle day-to-day case administration through our PRISM case management system.
• Correspond with parties, attorneys, and neutrals; schedule and document activities.
• Ensure accurate billing processes and maintain case records.

Conocimientos

Customer service

Case administration

Written & verbal communication

Attention to detail

Time management

Team interaction

Technology adaptability

Discretion with sensitive information

Educación

Associate's degree in business or related field

Herramientas

Excel

Pivot tables

Data analysis

PRISM or case-management systems

AI tools

Descripción del empleo

Pay Range:Charlotte, Miami, San Antonio: $49,000 – $52,00Atlanta, Buffalo, Dallas, Fresno: $52,000 – $55,000Houston, Johnston, Minneapolis: $53,000 – $56,000Chicago, Philadelphia, Voorhees: $55,000 – $59,000Boston, Los Angeles: $58,000 - $61,000New York City, San Francisco: $62,000 – $65,000The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries. You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. This position is ideal for professionals with a background in customer service or legal support who are interested in alternative dispute resolution and are adept at using technology to manage case data.Work EnvironmentThis position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location.This position is also eligible for quarterly performance-based incentives.Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.QualificationsAssociate's degree in business or related field, or equivalent combination of education and experienceMinimum three years of experience in customer service, case administration, or legal environmentsStrong written and verbal communication skills; able to interact effectively with diverse stakeholdersIntermediate proficiency in Microsoft Office, especially Excel (pivot tables, formulas, data analysis)Comfort with web-based systems and adaptability to new technologies, including AI-related toolsExceptional attention to detail and time management skillsAbility to manage sensitive information with professionalism and discretionAbout UsThe American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.The American Arbitration Association is an equal opportunity employer (EEO) and we value diversity in our workplace. We consider all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.