Finance Administrator

American-Arbitration-Association; Dallas (TX); Hybrid; USD 52,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Orthodontia coverage

Vision coverage

Student loan repayment

401(k) with company match

Pet insurance discount

Paid time off

Job summary

The American Arbitration Association is seeking a Finance Administrator to support arbitration case finances, including data entry, invoice processing, and reconciliation. This role offers a hybrid work arrangement and requires residing within 125 miles of an assigned U.S. office location.

Ideal candidates will have strong math and analytical abilities, attention to detail, and proficiency with Microsoft Office. The role supports ongoing operations and client services across cases.

Qualifications

• High School Diploma or GED in finance-related discipline or equivalent.
• 0-2 years of relevant experience (bookkeeping, accounting, accounts payable) preferred.

Responsibilities

• Compute, classify, and record financial data and maintain complete records.
• Review panelist invoices and allocate payments accurately.
• Reconcile discrepancies in financial records and implement quality controls.
• Provide financial expertise and support to operations on active and closed cases.
• Perform general office duties: data entry, correspondence, calendars, and document uploading.
• Attend on-site meetings and training sessions; ensure data privacy and confidentiality.
• Collaborate with staff to support efficient case management and client service.

Skills

Mathematical skills

Analytical thinking

Attention to detail

Time management

Microsoft Office

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Pay Range:Atlanta, Dallas, Fresno: $52,000 – $55,000Houston, Johnston, Minneapolis: $53,000 – $56,000OverviewThe Finance Administrator supports AAA’s mission by performing essential financial and clerical duties related to the administration of arbitration and mediation cases. Key responsibilities include computing and recording accurate financial data while reconciling discrepancies. Provides financial expertise and support to operations including the review of financial transactions, review and processing of panelist invoices, reconciliation of end of case finances.This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location.This position is also eligible for quarterly performance-based incentives.Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.ESSENTIAL FUNCTIONSUtilizes the internal reporting system and controls to ensure that case finance operations for the division comply with the AAA's policies and procedures.Computes, classifies, and records data to keep financial records complete.Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes, keeping case managers informed of transactions and data.Classifies, records, and summarizes numerical and financial data to compile and keep financial records.Review, compute, and process panelist invoices using correct party allocations.Reconciles, notes, and reports discrepancies found in financial records, and develops and implements quality control measures.Provides financial expertise and support on active and closed cases.Performs general office duties such as answering telephones, handling routine correspondence, data entry, uploading documents, maintaining calendars and appointments, and inter-office communications.Collaborates with staff to ensure effective case management, excellent client service, good neutrals relations, and effective Divisional/Center operations.Attends on-site and in-person meetings and training sessions.Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices.Demonstrates regular, reliable, predictable job attendance. QUALIFICATIONSEducation & Experience: High School Diploma or GED in finance-related discipline and 0-2 years of relevant experience (bookkeeping, accounting/accounts payable role, etc.) required.Skills & Abilities:Strong mathematical and analytical skillsHigh attention to detail and accuracyExcellent time management and organizational skillsProficiency in Microsoft Office (Excel, Outlook, Word)Strong Communication and customer service skillsAbility to work effectively in a collaborative team settingAbout UsThe American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.The American Arbitration Association is an equal opportunity employer (EEO) and we value diversity in our workplace. We consider all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.