Bilingual Admin Assistant - Korean / English

Randstad USA; Austin (TX); On-site; USD 50,000 - 52,000; Full time

Job summary

Randstad USA is seeking a bilingual Korean Admin Assistant to serve as the central hub across multiple units. You will manage schedules, governance, budget tracking, and vendor coordination to keep shared services running smoothly.

Fluency in Korean and English is required to bridge cross-border communications, translate documents, and support meetings. The role involves on-site work in a certified smoke-free facility, with strong emphasis on discretion, organizational acumen, and

Qualifications

• Must be bilingual with fluent Korean and English (written and verbal).
• Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience).
• 4–7 years of administrative or shared services experience in a mid-to-large corporate environment.
• Advanced Excel and PowerPoint skills; familiarity with SAP, Oracle, Concur; Teams and SharePoint.

Responsibilities

• Bilingual Support (Korean/English): interpret and translate for cross-border communications and meetings.
• Calendar & Meetings: manage multi-team calendars across time zones and coordinate hybrid/onsite logistics.
• Documentation & Records: maintain SharePoint/Drive with versioning and audit trails.
• Budget & Finance: track spend, reconcile invoices, and monitor variances across cost centers.
• Vendor Management: maintain vendor lists, renewals, quotes, and purchasing.
• Events & Onboarding: organize onboarding logistics and team workshops.
• Process Improvement: audit workflows using Lean/Kaizen methods.
• Compliance & Security: protect data and assist with audits and retention policies.
• Special Projects: support executive presentations and dashboards.

Skills

Korean-English bilingual

Time management

Cross-border communication

Professional communication

Education

Bachelors in Business/Management or related field

Tools

Excel

PowerPoint

SAP

Oracle

Concur

Microsoft Teams

SharePoint

Job description

The bilingual Korean Admin Assistant serves as the central operational hub across multiple business units. From complex scheduling and document governance to budget tracking and vendor coordination, you will ensure shared services function efficiently so departmental teams can focus on their core deliverables. Candidates mustbe fully bilingualand demonstrate fluent Korean and English language proficiency to bridge cross-border communications, translate documents, and facilitate meetings. This role requires advanced organizational acumen, a high level of discretion, and the ability to interface effectively with stakeholders across every level of the organization.

Qualifications & Competencies

• Language:Mustbe bilingual with fluent Korean and English language communication skills (written and verbal).
• Education: Bachelor’s degree in Business Administration, Management, or a related field (or equivalent professional experience).
• Experience: 4–7 years of administrative or shared services experience in a mid-to-large corporate environment, with proven cross-departmental coordination experience.
• Technical Proficiency:
  • Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, data modeling, macro familiarity).
  • Advanced PowerPoint skills (master slides, executive formatting, data visualization).
  • Familiarity with enterprise ERP/financial tools (e.g., SAP, Oracle, Concur) and collaboration platforms (Microsoft Teams, SharePoint).
• Core Competencies: Exceptional time management, prioritization, multitasking, professional written/verbal communication, emotional intelligence, and stakeholder management. Continuous improvement familiarity (Lean, Six Sigma, Kaizen) is a plus.

Physical & Work Environment Demands

• Mobility & Traversal: Move around office buildings to deliver messages, distribute small packages, greet guests, or retrieve supplies.
• Flexibility & Posture: Occasional bending, stooping, or reaching to access low shelves or filing cabinets.
• Lifting & Handling: Lift, carry, and move light to moderate loads (typically 10–25 lbs), such as printer paper boxes or courier packages.
• Stationary Work: Prolonged periods of sitting or standing at a desk operating office machinery and computers.
• Facility Environment: Work is conducted entirely on-site within a certified smoke-free facility.

salary: $36 - $38 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

• Bilingual Support (Korean/English): Provide verbal interpretation and written translation between English and Korean for cross-border communications and meetings.
• Calendar & Meetings: Manage multi-team calendars across time zones. Coordinate hybrid/onsite meeting logistics, prepare agendas, record minutes, and track action items.
• Documentation & Records: Maintain digital repositories (SharePoint/Drive) with version control, standard naming, and audit-ready archiving.
• Budget & Finance: Track spend across cost centers, reconcile monthly entries with Finance, monitor invoices, and flag budget variances.
• Cross-Functional Liaison: Serve as primary contact for internal inquiries, route requests, and draft operational updates, memos, and announcements.
• Vendor Management: Maintain vendor lists, support contract renewals, compare quotes, and oversee supply inventory and ordering.
• Events & Onboarding: Coordinate new-hire onboarding logistics (workspace, IT setup) and organize workshops and team events.
• Process Improvement: Audit workflows using Lean/Kaizen methods to eliminate bottlenecks and automate manual tasks.
• Compliance & Security: Safeguard sensitive data, enforce record retention policies, and assist with audit document retrieval.
• Special Projects: Gather research, analyze data, and assist with executive presentations, intranet updates, and dashboards.

The essential functions of this role include

• working in a smoke free environment
• manual lifting up to 25lbs

Skills

• Calendar and Time Management
• Meeting Coordination
• Project Coordination
• Documentation Management
• Knowledge Management
• Financial Administration
• Stakeholder Management
• Event Planning and Logistics
• Process Improvement
• Data Security Awareness
• Compliance
• Data Analysis
• Technical Proficiency

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 3 years

Education

• Bachelors (required)