Administrative Assistant III - Western Heights Middle School

Washington County Public Schools; Hagerstown (MD); On-site; USD 30,000 - 54,000; Full time

Job summary

Washington County Public Schools seeks an Administrative Assistant III at Western Heights Middle School to support the principal and school operations. This 12-month, 8-hour/day role handles confidential paperwork and routine communications to help education staff focus on students.

The position requires a High School Diploma or GED, at least three years of office experience, accurate typing, and bookkeeping. Proficiency with MS Office and related tools is expected.

Qualifications

• High School Diploma or GED required.
• Minimum three years of office experience or advanced training.
• Accurate typing and keyboarding skills.
• Bookkeeping experience.
• Proficient with word processing, spreadsheets, presentations and databases.
• Experience using Synergy or a compatible student management system.
• Knowledge of Board of Education policies and purchasing/accounting procedures.
• Regular attendance essential; ability to work with or without accommodations.
• Excellent reading, grammar, and punctuation skills.
• Strong communication and organizational abilities.
• Familiarity with technology tools (MS Office, Google Apps, Visio, Adobe).
• Experience in a school environment is a plus.

Responsibilities

• Administrative Assistant to the principal.
• Serve as school bookkeeper.
• Compose and type letters, memos, and reports with little supervision.
• Maintain confidentiality of school business and records.
• Coordinate public inquiries and appointment scheduling.
• Prepare requisitions and manage the master calendar.
• Apply Board policies in daily operations.
• Utilize computer applications and transcription as required.
• Prioritize tasks and manage general office operations.
• Maintain student records and enrollment data.
• Handle purchasing and receiving of materials.
• Perform a variety of complex secretarial duties independently.

Skills

Typing

Bookkeeping

Software proficiency

Attendance reliability

Office communication

Education

High School Diploma/GED

Tools

Synergy

Microsoft Office

Google Apps

Visio / Adobe

Job description

Administrative Assistant III - Western Heights Middle School JobID: 15136

• Position Type: Secretarial/Clerical/ Administrative Assistant III
• Date Posted: 9/19/2026
• Location: Western Heights Middle School
• Closing Date: 09/25/2026

Administrative Assistant III
Western Heights Middle School
Grade8 of the ESP Salary Scale Grade 8 Step 1 with a starting hourly rate of $21.60. Potential future earnings for this position on the ESP Salary Scale are $21.60 - $39.08.
8 hours/Day, 12-Month Work Year
Reports to Building Administrator
Employee Benefits Summary

Role Overview

To provide administrative assistant support to assist and relieve administrator of paperwork and impediments so thathe/she may devote maximum attention to education and educational administration.

Minimum Requirements

• High School Diploma/GED.
• Three (3) years' previous office experience and/oradvanced training.
• Accurate typing/keyboarding skills.
• Bookkeeping experience.
• Demonstrated skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet and database applications.
• Experience using Synergy (student management system) or compatible database program.
• Working knowledge of Board of Education policies and procedures, specifically, purchasing and accounting.
• Regular and predictable attendance which is an essential function of this position.
• Ability to perform the essential functions of the job with or without reasonable accommodations.

Preferred Qualifications

• Excellent reading, grammar and punctuation skills.
• Ability to maintain an organized office environment.
• Ability to receive, answer and/or relay inquiries by telephone in a courteous manner and provides the appropriate response.
• Ability to communicate clearly.
• Positive public relations skills.
• Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, video-conferencing technology, Google Suite, etc.
• Experience with Visio and Adobe.
• Training and experience working in a school environment.

Role Responsibilities

• Administrative Assistant to the principal.
• Serve as school bookkeeper.
• Compose and type letters, memos, and reports with little supervision.
• Maintain high level of confidentiality in handling school business (teacher observations, miscellaneous staff and student crisis, pupil personnel cases, social services and health department referrals, parent interactions, etc).
• Work effectively and positively with the public in giving and obtaining information, referring callers and arranging appointments.
• Compose, compile and disseminate information regarding annual requisitions, master calendar for students/staff, and staff attendance.
• Apply Board of Education policies and procedures as required.
• Utilize skills in computer applications, bookkeeping procedures and dictation transcription as required.
• Prioritize various tasks, maintain and manage general operation of office.
• Maintain/Monitor student records, student attendance and enrollment of new students and withdrawal of students.
• Maintain financial records.
• Handle purchasing and receiving of materials.
• Perform a variety of complex secretarial, clerical and administrative assistant duties, independently and at the request of administration.
• Make frequent decisions with delegated powers from administrator.
• Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools.
• Other duties as assigned.

Environmental Factors and Physical/Mental Requirements

• The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Required prolonged periods of sitting at a desk and working on a computer and other office equipment.
• Ability to move throughout the building sufficiently and efficiently.
• Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear.
• Ability to maintain emotional control under stress.
• Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis.
• Must be able to bend and reach.
• Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office/lobby environment.