Administrative Assistant II -TXST Global

Texas State University; San Marcos (TX); On-site; USD 36,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Paid time off

Wellness program

Job summary

Texas State University in San Marcos seeks an Administrative Assistant II to support the SOHA and its online programs. The role provides clerical help to faculty, staff, and program leadership, ensuring smooth daily operations and a positive student experience.

The ideal candidate is organized, detail-oriented, proactive, and customer-focused. This in-person position lives on the Texas State campus, with regular hours and collaboration across departments.

Qualifications

• Experience with Microsoft Office 365: Word, Excel, Outlook, PowerPoint, Teams and SharePoint.
• Experience interacting courteously with others in person and over telephone.
• Demonstrate ability to read and follow instructions.
• Demonstrate ability to prepare clear, concise and grammatically correct letters/memos, emails.
• Experience working as a team member.
• Able to multitask, organize, and prioritize responsibilities.

Responsibilities

• Provide general administrative support to SOHA faculty and students.
• Maintain a professional office environment and represent the School of Health Administration with professionalism when interacting with the Dean’s Office and other high-level offices across the university.
• Answer and screen telephone calls, transfer calls or take messages as appropriate, direct inquiries to the appropriate offices, and provide information regarding admission requirements for the School of Health Administration’s programs.
• Perform general office and administrative duties to support the daily operations of the School of Health Administration, including managing keys, submitting work orders and purchase orders, processing payments, running errands, faxing and copying documents, preparing outgoing mail, ordering office supplies, composing, typing, and proofreading correspondence and other documents, maintaining databases and reports, organizing paper and electronic files in accordance with records retention policies.
• Create and process travel applications and reimbursements for program chair, faculty, staff and students.
• Assist with monitoring department accounts and reconcile expenditures monthly.
• Assist with website design and maintenance.
• Assist with mainlining Electronic Bulletin Board.
• Assist in the preparation of various activities and events.
• Perform other duties as assigned
• May be asked to provide insight on process improvements and successful outcomes.

Skills

MS Office 365

Customer service

Follow instructions

Draft letters

Team player

Multitasking

Tools

Canvas

Banner

SAP

GATO

Calico

Job description

Posting Number:

2027121

Posting/Functional Title:

Administrative Assistant II -TXST Global

University Pay Plan Title:

Administrative Assistant II

Location:

San Marcos

Department:

School of Health Administration

Recruitment Type:

Open Recruiting

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$3,255-$3,343.55

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience with Microsoft Office 365: Word, Excel, Outlook, PowerPoint, Teams and SharePoint.
• Experience interacting courteously with others in person and over telephone.
• Demonstrate ability to read and follow instructions
• Demonstrate ability to prepare clear, concise and grammatically correct letters/ memos, emails.
• Experience working as a team member.
• Able to multitask, organize, and prioritize responsibilities

Preferred Qualifications:

• Prior Administrative Assistant experience with supporting multiple online programs.
• Experience navigating and developing courses in Canvas and using student information systems, such as Banner, to support academic and administrative operations.
• Demonstrate strong organizational, multitasking, and time-management skills, with the ability to prioritize responsibilities, manage challenging situations, meet multiple deadlines, and adapt to interruptions in a fast-paced environment while working effectively both independently and as part of a team.
• Proficient with Microsoft Office 365 including Outlook, Word, Excel, PowerPoint, SharePoint and generative AI programs.
• Experience with software such as SAP, GATO, Calico
• Experience using website/online social media platforms (Facebook, LinkedIn, Twitter, Instagram)

Job Description:

The Administrative Assistant II plays an important role in supporting the daily operations of the School of Health Administration at Texas State University, with a primary focus on supporting the School’s online programs. This position provides administrative and clerical support to faculty, staff, and program leadership while helping ensure efficient operations and a positive experience for students. The ideal candidate is organized, detail-oriented, proactive, and committed to providing excellent service. This is an in-person position based at the Texas State University campus in San Marcos, Texas.

Job Duties:

• Provide general administrative support to SOHA faculty and students.
• Maintain a professional office environment and represent the School of Health Administration with professionalism when interacting with the Dean’s Office and other high-level offices across the university.
• Answer and screen telephone calls, transfer calls or take messages as appropriate, direct inquiries to the appropriate offices, and provide information regarding admission requirements for the School of Health Administration’s programs.
• Perform general office and administrative duties to support the daily operations of the School of Health Administration, including managing keys, submitting work orders and purchase orders, processing payments, running errands, faxing and copying documents, preparing outgoing mail, ordering office supplies, composing, typing, and proofreading correspondence and other documents, maintaining databases and reports, organizing paper and electronic files in accordance with records retention policies.
• Create and process travel applications and reimbursements for program chair, faculty, staff and students.
• Assist with monitoring department accounts and reconcile expenditures monthly.
• Assist with website design and maintenance.
• Assist with mainlining Electronic Bulletin Board.
• Assist in the preparation of various activities and events.
• Perform other duties as assigned
• May be asked to provide insight on process improvements and successful outcomes.

Job Open Date:

10/23/2026

Job Close Date (posting closes at midnight):

11/30/2026

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.

https://www.hr.txst.edu/benefits.html