Administrative Assistant II

Texas State University; Round Rock (TX); On-site; USD 36,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Wellness program

Professional development

Inclusive community

Retirement/pension

Job summary

Texas State University in Round Rock is seeking an Administrative Assistant II to provide advanced administrative support for the St. David's School of Nursing Admission and Retention Office.

The role involves handling inquiries, managing mail and email, and coordinating admissions-related activities for prospective and current BSN students. You will assist with NursingCAS application processing, data entry, and data reporting, and support recruitment events, orientation planning, and resource

Qualifications

• High school graduate or GED.
• Two years of office experience in an academic setting.
• Administrative experience in a school, office, or university setting.
• Demonstrated independent problem-solving and decision-making.
• Strong interpersonal and communication skills with effective teamwork.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience with document scanning and electronic documents.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Provides advanced administrative support to the St. David's School of Nursing's Admission and Retention Office.
• Acts as first point of contact for inquiries and coordinates mail and package deliveries.
• Assists with processing undergraduate nursing applications in NursingCAS and maintains applicant records.
• Coordinates submission of applicant information to the Texas Board of Nursing for background checks.
• Supports recruitment events, student registration, advising, and orientation logistics.
• Maintains BSN website, forms, and program resources; manages Canvas sites.
• Schedules rooms and assists with event logistics; handles maintenance requests as needed.
• Performs special projects as assigned by the BSN Admissions & Retention Coordinator.

Skills

Office experience

Interpersonal skills

Microsoft Word

Excel

PowerPoint

Document scanning

Organization skills

Education

Associate's or Bachelor's degree (preferred)

Tools

Banner

Logi Reporting Systems

Degree Works

NursingCAS

Canvas

Canva

Qualtrics

Microsoft Word

Excel

PowerPoint

Job description

San Marcos, TX

Texas State University

Administrative Assistant II

Posting Number: 2026658

Location: Round Rock

Department: St. David's School of Nursing

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,255.00 - $3,262.01

Job Category: Non-Exempt

Required Qualifications

• High school graduate or GED.
• A minimum of two (2) years of office experience within anacademic setting.
• Administrative experience in a school, office, or universitysetting.
• Experience using independent problem-solving anddecision-making skills.
• Experience using strong interpersonal and communication skillswith the ability to work and communication effectively
• Experience using Microsoft Word, Excel, and PowerPoint.
• Experience working with document scanning and electronicdocuments.
• Experience using strong organizational skills that demonstratedthe ability to prioritize work assignments.

Preferred Qualifications

• Three years of previous administrative experience in highereducation and/or an Associate's or Bachelor's Degree.
• Experience in a higher education setting with collegeadmissions processing and/or prospective student advising officeexperience.
• Knowledge of student recordkeeping.
• Prior work in a nursing academic setting and experience workingwith college students
• Familiarity with the Family Educational Rights and Privacy Act(FERPA) & the Texas Board of Nursing.
• Experience using computer programs and student informationsystems such as Banner, Logi Reporting Systems, Degree Works,NursingCAS, Canvas, Canva, and Qualtrics.

Job Description

This position provides advanced administrative support to the St.David's School of Nursing and carries out assignments primarilyassociated with Nursing's Admission and Retention Office. Thisposition involves significant interaction with current andprospective BSN students, SON faculty, and the generalpublic.

Job Duties

JOB OVERVIEW: This position provides advanced administrative support to the St. David'sSchool of Nursing and carries out assignments primarilyassociated with Nursing's Admission and Retention Office.

• Serves as the initial point of contact for the St. David'sSchool of Nursing, including responding to in-person inquiries,monitoring main phone lines, and managing the School of Nursingemail account. Responsibilities also include retrieving, sorting,and distributing mail to faculty and staff, as well as coordinatingpackage deliveries.
• Provides professional, welcoming, and customer-focusedassistance to prospective and current students, as well asvisitors.
• Assists with the processing of undergraduate nursingapplications within the NursingCAS system. Duties includecollecting and reviewing application documents, creating andmaintaining applicant and student records, generating data reports,and entering and verifying information within database systems toensure accuracy. Coordinates submission of applicant information tothe Texas Board of Nursing to initiate criminal background checks.Processes application fees, including receipt preparation anddeposit, and prepares official correspondence for applicants andenrolled students using a mail merge system.
• Supports the Admissions and Retention Suite by monitoringinventory, ordering supplies, and facilitating operational requestsfor Admissions and Retention staff.
• Contributes to Nursing Student Success initiatives bysupporting retention and recruitment efforts, including studentengagement activities, walk-in support, and resource coordination.Assists with recruitment events (e.g., Discover TXST Round Rock andBobcat Days), student registration and advising processes, and theplanning and coordination of New Student Orientation each fallsemester.
• Maintains and updates the BSN website, forms, student handbook,and program resources for prospective students. Develops andmanages multiple Canvas sites.
• Coordinates room scheduling within the Nursing building,assists with event logistics as needed, and submits AIMS requestsfor building maintenance and service needs.
• Provides support for special projects as assigned by the BSNAdmissions & Retention Coordinator and performs other duties asrequired.

Additional Information to Applicants

Job Open Date: 07/13/2026

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday,Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Legal and Required Notices

Texas State University is committed to a policy ofnon-discrimination and equal opportunity for all persons regardlessof race, sex, color, religion, national origin or ancestry, age,marital status, disability, veteran status, or any other basisprotected by federal or state law in employment, educationalprograms, and activities and admissions.

Employment with Texas State University is contingent upon theoutcome of record checks and verifications including, but notlimited to, criminal history, driving records, education records,employment verifications, reference checks, and employmenteligibility verifications.

In accordance with federal law, all new employees must complete theForm I-9 and provide acceptable documentation verifying their identity andauthorization to work in the United States. Texas State Universityparticipates in E-Verify, and employment is contingent upon thesuccessful verification of work authorization. Employees arerequired to maintain valid work authorization to satisfy theconditions of Form I9 at all times during their employment and theuniversity makes no implicit or explicit promises to financiallysupport visa or permanent residency applications.

About Texas State and San Marcos

Texas State University is a emerging research institution locatedin the burgeoning Austin-San Antonio corridor and in the beautifulTexas Hill Country. It is the largest of eight campuses in theTexas State University System and one of the 75 largestuniversities in the country, with over 38,000 students andapproximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over50,000 people located about half way between Austin and SanAntonio. Texas State enjoys a setting that is unique among Texasuniversities. The beauty of the crystal-clear San Marcos River andthe stately cypress and pecan trees on the campus add to the charmof the university's picturesque setting. Our location on the banksof the San Marcos River provides outdoor recreational activitiesthroughout the year.

Why work @ Texas State

• Amazing health insurance: various coverage options starting yourfirst day of employment for full-time employees with Texas Statepaying 100% of the employee premium and 50% for yourdependents!
• Generous paid time off: vacation, holidays, sick days and manymore!
• Excellent work life balance resources: mother and family-friendlyresources in addition to a comprehensive FREE wellnessprogram
• Great professional development opportunities: choose from avariety of workshops, training, online learning and even accesseducational leave opportunities and reimbursement for academiccourses
• An inclusive Bobcat community: join our many social networksoffered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans andvoluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one ofthe most beautiful, diverse, and growing universities in the nation.