Administrative Assistant II - Reno Site Operations & Coordination

Charles River Labs; Reno (NV); On-site; USD 42,000 - 56,000; Full time

Job summary

Charles River seeks an Administrative Assistant II at our Safety Assessment site in Reno, NV. You will provide administrative support to managers, maintain calendars, coordinate Sponsor visits, and help keep site communications up to date.

Responsibilities include handling mail, scheduling meetings, updating documents and site pages, and assisting with HR onboarding activities. Strong multitasking and MS Office skills are required.

Qualifications

• Education: High School or GED with secretarial training beyond High School.
• Experience: Two to Four years related experience.
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Certification/Licensure: None
• Ability to prioritize and multi-task; proficient in using personal computer, e-mail and standard office software (MS Word, Excel, PowerPoint, Teams).

Responsibilities

• Receive and distribute mail; answer and screen incoming calls.
• Prepare routine documents and forms; support updating site documents.
• Handle special projects and duties; maintain files for departments.
• Coordinate meetings for Sponsors and Management; arrange lunches and snacks.
• Create and manage Sponsor visit agendas; coordinate Sponsor visit tours.
• Answer questions and provide assistance relating to office operations and policies.
• Greet visitors; manage calendars; schedule conference rooms; order supplies; maintain office equipment; support new hire day 1 activities with HR.
• Maintain site I-connect pages; update site TVs and communications; keep Teams pages current and weekly on-call list.
• Perform other related duties as assigned.

Skills

Prioritization

Multitasking

Keyboarding

Education

High School or GED with secretarial training

Tools

MS Word

Excel

PowerPoint

Teams

Job description

Charles River seeks an Administrative Assistant II at our Safety Assessment site in Reno, NV. You will provide administrative support to managers, maintain calendars, coordinate Sponsor visits, and help keep site communications up to date.

Responsibilities include handling mail, scheduling meetings, updating documents and site pages, and assisting with HR onboarding activities. Strong multitasking and MS Office skills are required.