Construction Administrative Specialist

Gray; Reno (NV); On-site; USD 40,000 - 56,000; Full time

Job summary

Gray Construction in Reno, NV seeks an experienced Construction Administrative Assistant to support site safety teams and the broader department. You will manage calendars, prepare materials, and assist with budgeting, meetings, and event coordination.

You will handle confidential information, assemble presentations, and ensure smooth daily operations while adapting to evolving priorities in a fast-paced construction environment.

Qualifications

• A high school diploma or GED; or minimum five years related experience and/or training.
• Experience in safety, construction or engineering firm is highly preferred.
• Strong organizational, time management and communciation skills.
• Must possess basic computer skills including Word, Excel, PowerPoint, Outlook, etc.; Experience with Procore and SharePoint is a plus.
• May require knowledge of applications specific to the department assigned with a willingness to learn new programs as needed by the department.

Responsibilities

• Provide daily administrative support to the site safety teams.
• Provide general information and administrative support, including special projects and initiatives, scheduling appointments, conferences, ordering supplies/equipment, and meetings.
• Participate in training and professional development activities.
• Conduct Safety orientations.
• Make badges; liaise with security.
• Review and update department budget and expenses.
• Prepare and assemble presentation materials.
• Assist with event planning and coordination.
• Handle all meeting logistics, including booking conference rooms, setting up IT, preparing/obtaining agendas, catering, and presentation materials.
• Attend meetings as directed to prepare agendas, take notes, and follow up on action items.
• Reads and routes incoming mail/e-mail; maintains confidentiality of day-to-day department activities.
• Assist in proofreading and assembling information for Safety Minutes, Lessons Learned, etc.
• Other duties may be assigned.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Education

High school diploma or GED

Tools

Procore

SharePoint

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Gray Construction in Reno, NV seeks an experienced Construction Administrative Assistant to support site safety teams and the broader department. You will manage calendars, prepare materials, and assist with budgeting, meetings, and event coordination.

You will handle confidential information, assemble presentations, and ensure smooth daily operations while adapting to evolving priorities in a fast-paced construction environment.