Administrative Assistant II — Reno Safety Operations

Charles River Laboratories; Reno (NV); On-site; USD 40,000 - 56,000; Full time

Job summary

Charles River Laboratories in Reno, NV seeks an Administrative Assistant II to provide essential administrative support to managers and their teams at the Safety Assessment site. The role includes mail handling, scheduling, document preparation, and coordinating Sponsor visits to ensure smooth site operations.

Ideal candidates will have 2–4 years of related experience and proficiency with MS Word, Excel, PowerPoint and Teams, along with strong prioritization and multitasking abilities.

Qualifications

• High School or GED required; specialized secretarial training preferred.
• Two to four years related experience in an administrative role.
• Equivalent education/experience may substitute for listed items.
• Proficiency with standard office software packages (Word, Excel, PowerPoint, Teams).

Responsibilities

• Receive and distribute mail; answer and screen calls.
• Prepare routine documents and forms; assist with site documents like the Reno visitor guide.
• Support special projects and maintain files for multiple departments.
• Coordinate meetings for Sponsors and Management; arrange meals as needed.
• Create sponsor visit agendas and coordinate tours as required.
• Greet visitors; manage calendars and conference room scheduling; order supplies.
• Maintain site I-connect pages and update site TVs; share communications; keep on-call lists current.
• Perform other related duties as assigned.

Skills

Multitasking

Keyboarding

Office software

Education

High School or GED

Secretarial training

Tools

MS Word

MS Excel

PowerPoint

Teams

Job description

Charles River Laboratories in Reno, NV seeks an Administrative Assistant II to provide essential administrative support to managers and their teams at the Safety Assessment site. The role includes mail handling, scheduling, document preparation, and coordinating Sponsor visits to ensure smooth site operations.

Ideal candidates will have 2–4 years of related experience and proficiency with MS Word, Excel, PowerPoint and Teams, along with strong prioritization and multitasking abilities.