Administrative Assistant II - Pediatric Oncology - Physician Practice

Hackensack Meridian Health; Hackensack (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant II to join their team. This role is crucial for ensuring smooth departmental operations through effective scheduling, communication, and project coordination. The successful candidate will thrive in a collaborative environment, supporting both team members and the community. With a focus on connection and collaboration, this position offers a chance to contribute meaningfully while enjoying competitive benefits. If you have a passion for organization and teamwork, this opportunity is perfect for you.

Qualifications

• Minimum 2 years of experience in administrative roles.
• Proficient in MS Office Applications.

Responsibilities

• Schedules appointments and manages departmental meetings.
• Generates reports and monitors invoices and expense reports.
• Maintains up-to-date departmental manuals and files.

Skills

Administrative Support

Communication Skills

Time Management

MS Office Proficiency

Education

High School Diploma or GED

Associate Degree or Higher

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

The Administrative Assistant II performs a variety of administrative functions. This position reports to a director and provides assistance utilizing secretarial support skills to maintain departmental operation.

Responsibilities

A day in the life of a Administrative Assistant IIat Hackensack Meridian Health includes:

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Takes and/or transcribes minutes at meetings.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Meets both department and individual goals.
• Adheres to the standards identified in the Medical Center's Organizational Competencies.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• A minimum of 2 years of experience in the field or in a related area.
• Experience in health care or corporate sectors.
• Proficient in MS Office Applications.

Education, Knowledge, Skills and Abilities Preferred:

• Associate degree or higher.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!