Administrative Assistant II - Cardiac Surgery - Physician Practice

Hackensack Meridian Health; Hackensack (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant II to enhance departmental operations. This role involves scheduling appointments, managing correspondence, and supporting various administrative functions. The ideal candidate will thrive in a collaborative environment, utilizing their organizational skills and proficiency in MS Office to contribute to the team's success. If you're passionate about supporting healthcare professionals and ensuring smooth operations, this is a fantastic opportunity to make a difference in the community.

Qualifications

• 2+ years of experience in administrative roles, preferably in health care.
• Proficient in MS Office applications and strong organizational skills.

Responsibilities

• Schedule appointments and meetings for departmental personnel.
• Coordinate special projects, compose memos, and generate reports.
• Maintain departmental manuals and files, and order office supplies.

Skills

Administrative Support

Communication Skills

Organization

MS Office Proficiency

Education

High School Diploma or GED

Associate Degree

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

The Administrative Assistant II performs a variety of administrative functions. This position reports to a director and provides assistance utilizing secretarial support skills to maintain departmental operation.

Responsibilities

A day in the life of a Administrative Assistant IIat Hackensack Meridian Health includes:

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Takes and/or transcribes minutes at meetings.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Meets both department and individual goals.
• Adheres to the standards identified in the Medical Center's Organizational Competencies.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• A minimum of 2 years of experience in the field or in a related area.
• Experience in health care or corporate sectors.
• Proficient in MS Office Applications.

Education, Knowledge, Skills and Abilities Preferred:

• Associate degree or higher.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!