Administrative Assistant II - Structural Heart - Physician Practice

Hackensack Meridian Health; Hackensack (NJ); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant II to support its mission of transforming healthcare. This role involves coordinating office operations, managing calendars, and facilitating communication within the team. The ideal candidate will possess strong organizational skills and proficiency in MS Office applications. Join a collaborative environment where your contributions will enhance the quality of care provided to patients. If you thrive in a dynamic setting and are eager to make a difference, this opportunity is perfect for you.

Qualifications

• Associates degree or equivalent work experience in a healthcare office.
• Experience in health care or corporate sectors.

Responsibilities

• Coordinates daily operations of the office to ensure smooth workflow.
• Maintains physician's calendar and schedules appointments.
• Orders office supplies and maintains inventory.

Skills

MS Office Applications

Communication Skills

Organizational Skills

Education

Associates Degree

Bachelor's Degree

Tools

EMR Systems

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Administrative Assistant II performs a variety of administrative functions. This position reports to a director and provides assistance utilizing secretarial support skills to maintain departmental operation.

Responsibilities

A day in the life of anAdministrative Assistant II at Hackensack Meridian Health includes:

• Coordinates the daily operations of the HUMCCP office to ensure smooth work flow and efficiencies. Demonstrates continuous effort to improve operations and streamline office processes.
• Maintains physician¿s calendar ensuring meetings are accurate.
• Coordinates travel arrangements as it relates to the Structural Heart Program
• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Composes replies to correspondence, memos and inquiries from department representatives, physicians, other hospital personnel or outside agencies. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Takes and/or transcribes minutes at meetings.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Meets both department and individual goals.
• Adheres to the standards identified in the Medical Center's Organizational Competencies.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Associates degree or equivalent work experience in a healthcare office.
• Proficient in MS Office Applications.
• Experience in health care or corporate sectors.

Education, Knowledge, Skills and Abilities Preferred:

• Bachelor's Degree preferred.
• Knowledgeable in ICD-10 and CPT codes
• Knowledgeable in EMR systems

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!